Principal Office​/Attendance; Patton Middle School

Secondary School Secretary
- Attendance Secretary

Salary Range: $18.91 - $25.35 (DOE) Work Calendar: 10.5 Month (August 3rd, 2026 - June 17th, 2027 for 2026-27 SY)

Reports to:

Building Principal or Designee

Job Summary:

To improve student achievement by supporting the mission, communication, tasks, and events of the Main Office, strengthen student attendance, and to assist in providing a safe, healthy educational environment for students and performing other duties as assigned.

Essential Job Functions:

• Cultivate and model a respectful working and learning environment.
• Welcome and support those who access the Main Office (in person, on the phone, via email, or social media) and help answer questions and meet their needs.
• Communicate, verbally or in writing with parents and guardians of students, on behalf of the Main Office, Attendance Team, principal, or designee.
• Prioritize tasks according to deadlines and unexpected occurrences.
• Communicate with families on attendance concerns and successes.
• Share ideas around how to increase student attendance.
• Works under the supervision of the principal or designee who assigns the activities.
• Help support students in developing positive interpersonal relationships with peers and adults.
• Promote safety of the students through the application of the district's student management and safety guidelines.
• Monitors individual students for the purpose of providing a safe and positive learning environment.
• Takes steps to intervene when students are not in control, not in the proper location, or may be in dangerous or unsafe situations.
• Responsible for being familiar with the school/district policies and procedures which govern the work.
• Run reports.
• Prompt and regular attendance is required.

Other

Job Functions:

• May be asked to utilize bilingual skills if applicable to translate and interpret in the designated language(s) to and from English.
• Maintains office equipment, materials, and students' files, records, reports etc. for the purpose of ensuring availability of items as may be required.
• Performs record keeping and basic clerical functions, scheduling, copying, etc. for the purpose of supporting the offices in maintaining student files and providing attendance information.
• Performs other tasks as assigned.
• Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities.
• Confers, under the supervision of the principal or designee, with teachers, parents, and/or appropriate community agency personnel for the purpose of assisting in evaluation of students' progress and/or implementing of students' objectives.
• Exercises discretion and assures protection of student confidentiality consistent with the direction and guidance of staff, administrators, and school/district policies and procedures.
• Participates in various meetings and professional development activities for the purpose of sharing information and/or improving one's skills/knowledge.
• Provides translation for meetings as requested by the principal or designee.
• Assists with the transition of students.

Essential

Job Requirements

- Qualifications:

• Fluent verbal and written skills in Spanish and English are preferred.
• Education Required:
  
  Completed associates or higher degree, completed at least two years of study at an institution of higher education (72 college quarter hours or more) or met a rigorous standard of quality and can demonstrate, through a formal state or local academic assessment, knowledge of and ability to assist in instructing reading, writing, and mathematics.
• Experience Preferred:
  Prior job-related experience, paid or volunteer, with school-age children.
• Licenses, Certifications, Bonding, and/or Testing
  
  Required:
  
  Oregon Department of Education Fingerprint Clearance.
• Language Skills
  - Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedural manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of students, staff, and parents.
• Reasoning Ability-Ability to solve practical problems and deal with a variety of concrete variables in situations where standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
• Other skills and abilities
  - Works well with others. Focuses on solving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others' ideas, and contributes to building a positive team spirit. Works well in the presence of children. Cultivate and model a respectful working and learning environment. Ability to work with a diverse population. Ability to respect confidential information.
  
  Computer skills to include use of word processing programs, database programs and the Google Suite of products.

Workplace Expectations:

• Work effectively with and respond to people from diverse cultures or backgrounds
• Demonstrate professionalism and appropriate judgment in behavior,…