Accounting Associate

UPI Global Ingredients [UPI] is a supplier of Natural Ingredients and Chemicals to the Personal Care, Food & Beverage, Pharmaceutical, Veterinary, Health & Nutrition, Flavor & Fragrance, HI&I, Ag & Feed and Industrial Trades.

Key Responsibilities:

• Serve as the primary contact for customers regarding billing, payment discrepancies, and other financial communications.
• Maintain all financial logs and records within Sage X3, including documentation on credits, RMAs, and related transactions.
• Assist with the preparation and distribution of collection letters, invoices, credit applications, and daily/weekly invoice totals.
• Lead processes related to damaged claims forms, new customer setup forms, customer refund checks, and posted invoice adjustments.
• Provide cross-functional support in Accounts Payable, Accounts Receivable, Inventory Accounting, and General Accounting as needed.
• Ensure compliance with departmental operating procedures, company policies (including cGMPs and UPI policies), and professional integrity standards.
• Maintain strict organization and verifiability of financial records to ensure readiness for internal and external audits.
• Contribute to continuous improvement initiatives within the accounting department to enhance accuracy and efficiency.

• Associate degree or higher in Accounting, Finance, or related field preferred.
• 2+ years of experience in accounting or bookkeeping, preferably in a manufacturing or distribution environment.
• Experience with Sage X3 or similar ERP systems is an advantage.
• Strong attention to detail, problem-solving, and communication skills.
• Ability to work independently while collaborating effectively with team members and other departments.