AP Vendor Maintenance Rep

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support day-to-day payment operations for a growing organization in Mechanicsburg, Pennsylvania. This opportunity is ideal for someone who is highly organized, accurate, and comfortable managing invoice processing and vendor payment activities in a fast-paced setting. The person in this role will help maintain strong financial controls while ensuring suppliers are paid correctly and on time.

Responsibilities:

• Review, code, and process vendor invoices with a high level of accuracy and attention to established accounting guidelines.

• Coordinate payment activities through ACH transactions and check runs to ensure timely and complete disbursements.

• Maintain vendor records and respond to supplier inquiries regarding payment status, account details, and documentation needs.

• Support preparation and processing of Form 1099 information by organizing payment data and validating vendor tax details.

• Reconcile accounts payable transactions and identify discrepancies that require follow-up or correction.

• Work closely with internal teams to confirm invoice approvals, resolve coding issues, and keep payment workflows moving efficiently.

• Monitor outstanding obligations and help ensure accounts payable records remain current, complete, and audit-ready.