Administrative Assistant- EL Department

Overview

• Position Type:
  Secretarial/Clerical/Secretary - 12-Months
• Date Posted: 2/2/2026
• Location:
  
  District-Wide ALL Locations

The Administrative Assistant of the English Language Learners Department provides essential clerical, communicative, and administrative support for multilingual education programs.

• Understand and support non-English speaking families with the registration process when needed. Maintains student records and attendance as required for EL compliance.
• Provide administrative support during the summer for all Title III summer programs K - 12.
• Orders/organizes supplies for office and/or department.
• Compiles files and reports as needed.
• Monitors spending in regard to department-related accounts.
• Performs any accounting task pertinent to office operation including but not limited to: creating POs, placing orders, submitting invoices to Accounts Payable, collecting time sheets for part-time employees and submitting to payroll office, etc. Maintains account balances.
• Inputs required EL data on the state-data page in SIMs for accurate state reporting.
• Provide administrative support during the summer for summer registrations and language assessments.
• Maintains schedules and makes arrangements for meetings, conferences, and interviews.
• Sorts and distributes interoffice and other mail as needed.
• Ensures orderly and efficient office operations and ensures work spaces are properly maintained in office space as needed.
• Demonstrates a solid understanding of Google services as well as other technology-related skills and platforms appropriate to department needs.
• Oversees district wide requests for translation and interpretation. Maintains the calendar for the in-house interpreters and all meetings with outside interpretation services. Maintains all documents (translations) and arranges all meetings during school, after-hours meetings, report card conferences and district meetings.

• Group A
  - Bilingual Required
• Administrative duties include familiarity with EL programs and related processes.
• Salary based on the Medford Educational Secretaries Contract - Administrative Assistant II $29.27-$31.90 per hour.

Salary and contract details:
Administrative Assistant
- English Language Learners Department.

Collective Bargaining Agreement can be found at: (Use the "Apply for this Job" box below)..mps
02155.org/about/school-committee/collective-bargaining-agreements