Human Resources Administrator

Position Title: Human Resources Administrator

FLSA (Ex/Non-Ex): Non - Exempt

Department/Division: Human Resources

Reports To: Director of Human Resources

Salary Range: See Salary Grade Scale

Union/Grade: Non-Union/CAF-8

HR

Contract:

Human Resources Office/204

HR Telephone:

The Human Resources Administrator supports the various functions of the Human Resources Department. Specifically, recruitment, onboarding, file management, unemployment, payroll, and supports the Director of Human Resources as required. This position also assists other City Department Heads as it relates to Human Resources. The Human Resources Administrator is exposed to all aspects of the Human Resources Department and works closely with the Director, but may be assigned to specific functional areas of the organization or department, as determined by the Director of Human Resources.

This position requires an elevated level of professionalism, confidentiality, and superior customer service skills.

The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

• Administers the City’s recruitment and hiring efforts in conjunction with our DEI Director, including but not limited to, creating, reviewing, and posting job announcements, placing ads, processing.
• applications, scheduling interviews for all candidates and panelists, posting applications, maintaining the Applicant Tracking system; and communicates with candidates not selected.
• Adds new employees and input paperwork to the Employee Master worksheet.
• Tracks all PAF’s and verifies implementation with Payroll Department.
• Assist the Director of HR on payroll issues as directed.
• Produces monthly notifications on all new hires, promotions, transfers, and retirements to the HR Director, Mayor, COS, and City Clerk.
• Create and maintain Excel spreadsheets, merges, pivot tables, and the like.
• Assists in the development and maintenance of all job descriptions.
• Confirms open positions via the Department Heads and Director of Human Resources.
• Administer/Coordinate municipal compensation and classification plans and as directed; may conduct salary and/or benefit surveys within the labor market to determine competitive wage and benefit rates.
• Reviews education and experience of internal and external comparable positions to prepare a comparable hiring recommendation when City is preparing to make an offer to a candidate.
• Works in conjunction with the Department on the Onboarding process.
• Maintain DUA records as requested.
• In the absence of the Director of HR, may act as City representative for DUA hearings as needed.
• Responsible for ensuring the accuracy of information on the Personnel Change forms.
• Assists Director of HR with all federal and state compliance and reporting as directed.
• Respond to third party requests for background checks, verification of employment.
• Back up for the Benefit Administrator regarding responding to all initial requests of Worker’s Compensation and 111F ILD for City to include intake of incidents and notifying TPA for accurate processing. Assist TPA as needed.
• Works with the Benefit Administrator and other members of the department as needed or directed.
• Meets regularly with the Director of Human Resources on all personnel matters.
• Will be assigned to coordinate and manage special projects for the department.

High School diploma or equivalent with 3 years of benefits administration, human resources, payroll, or other related experience. Advanced Excel Experience.

• Associate Degree or higher with experience in benefit administration, general human resources functions, or other related experience.
• Municipal experience.

• Knowledge of laws, terminology, and practices related to benefits and leave administration, and
• protected medical and personal information; office administration, equipment, and systems; financial recordkeeping; email, word processing, and spreadsheet…