Billing & Accounts Associate

This position provides accounting support with a primary focus on accounts receivable and accounts payable functions. It is responsible for processing transactions, maintaining accurate financial records, and supporting timely billing and payment cycles. This role also contributes to administrative tasks and special projects that support organizational operations.

• Associate’s degree in Accounting, Business Administration, or a related field. An equivalent combination of education and relevant work experience may substitute for a formal degree. (High school diploma or GED required.)
• Direct experience in processing accounts payable and accounts receivable, with the ability to complete full billing and payment cycles accurately.
• Working knowledge of accounting practices, including invoice review, coding, reconciliations, and payment/billing documentation.
• Proficiency with Google Workspace or Microsoft Office Suite, including email, spreadsheets, and digital file organization.
• Reliable attendance and demonstrated ability to meet deadlines.
• Strong attention to detail and ability to follow established processes.
• Ability to communicate professionally in both verbal and written formats.
• Ability to complete tasks independently and follow through on assignments with minimal supervision.

• Experience with Quick Books Online Advanced and  or similar accounting software platform.
• Experience with eXPRS or other state Medicaid billing systems.
• Familiarity with nonprofit accounting or billing in a service‑based organization.
• Comfort working with multiple funding streams, billing codes, and tracking/reporting systems.
• Demonstrated ability to research system functions and implement improvements.

• Demonstrated professionalism in conduct and communication as a representative of the organization.
• Flexibility to adapt to evolving systems, priorities, and workflows.
• Commitment to working respectfully across teams and departments.
• Reasonable accommodations may be made to enable a person with barriers or disabilities to perform essential functions.

Employment in this position is contingent upon meeting all pre‑employment and post‑offer requirements, which include but are not limited to:

• At least 18 years of age.
• Possession of a valid Oregon Driver’s License and proof of vehicle insurance.
• Acceptable driving record for eligibility to be covered under the organization’s insurance for driving purposes (including the use of agency or personal vehicles for work‑related travel).
• Satisfactory completion of required screenings and checks:
  • Employment reference checks.
  • Drug screening for illegal substances.
  • Physical/functional exam confirming ability to perform all job duties with reasonable accommodations.
  • Abuse registry check, as required by state licensing and Medicaid program rules.
  • Criminal history check (in accordance with Oregon Revised Statute 181.537 and Oregon Administrative Rules  to ,  to , and (2)).

• Prepare and submit billing for multiple funding sources, including ODDS services in eXPRS, contract agreements, and private pay.
• Review documentation and service records for accuracy prior to billing, and resolve discrepancies with program staff as needed.
• Track receivables, follow up on outstanding balances or rejections, and maintain accurate billing records.
• Generate invoice and payment reports to support program tracking and financial oversight.
• Reconcile invoice records across systems, identify discrepancies, and implement corrections.

• Receive and review vendor invoices for accuracy, ensuring correct amounts, coding, approvals, and supporting documentation.
• Process and release approved payments on schedule in accordance with organizational policies and vendor requirements.
• Maintain complete and accurate vendor records, including W-9 forms, contact details, and payment preferences.
• Review and process monthly purchase card reports submitted by cardholders, verifying coding and documentation before posting to the financial system.
• Maintain organized AP documentation and provide reconciliations and reports to…