Accounts Payable Clerk

Description

Position Title: Accounts Payable Clerk

Reports to: SOOI Controller

Position Status: Full-Time, 30 hours per week.
Benefit eligible

Location: OOC, in office

Responsible for accurately processing invoices, issuing vendor payments, maintaining financial records, and supporting general accounting functions for the organization. Works closely with vendors, managers, and members of the administrative team to ensure payments and financial information are processed accurately, securely, and on time.

• Review, code, and process vendor invoices accurately and promptly.
• Prepare and process vendor payments according to established payment schedules and approval procedures.
• Verify that invoices include appropriate documentation and authorization before payment.
• Reconcile vendor statements, research discrepancies, and respond professionally to vendor inquiries.
• Maintain organized and accurate electronic financial records.
• Assist with General Ledger account reconciliations and accurately assign General Ledger codes.
• Process and track transactions involving multiple companies or business entities.
• Provide managers with requested financial reports and supporting data.
• Assist with balance sheet and bank reconciliations, as assigned.
• Protect confidential employee, vendor, patient, and organizational information.
• Follow organizational policies, internal financial controls, and applicable ASC compliance requirements.
• Provide additional accounting and administrative support and perform other duties as assigned.

• Accounting Knowledge:
  Experience with General Ledger coding and multi-company transactions.
• Knowledge of standard accounts payable and bookkeeping practices.
• Computer
  
  Skills:
  
  Intermediate proficiency in Microsoft Excel. Working knowledge of Quick Books Online is preferred.
• Reconciliation
  
  Skills:
  
  Ability to identify and resolve invoice or payment discrepancies. Experience completing balance sheet and bank reconciliations is preferred.
• Organization:
  Strong attention to detail, record-retention, and time-management skills. Ability to maintain complete financial records and meet payment due dates and project deadlines.
• Interpersonal:
  Communicates professionally with vendors, managers, and coworkers. Demonstrates effective written and verbal communication skills, professional conduct, and a professional appearance.
• Confidentiality:
  Ability to appropriately handle confidential and sensitive employee, vendor, patient, and organizational information.
• Judgment:
  Ability to work independently and collaboratively, manage multiple priorities, and follow established accounting procedures and internal controls.

Computer, telephone, printer, scanner, Microsoft Excel, Quick Books Online, and other standard office and

accounting systems.

Education/

Experience:

• High school diploma or equivalent required;
• Associate degree in accounting, finance, business administration, or a related field preferred.
• At least two (2) years of experience in accounts payable, bookkeeping, accounting, or a related field required.

• Associate degree in accounting, finance, business administration, or a related field.
• Working knowledge of Quick Books Online.
• Experience completing balance sheet and bank reconciliations.
• Previous experience in a healthcare or ambulatory surgery center environment.

• In-office position at OOC for approximately 30 hours per week during standard office hours.
• Occasional overtime may be required during month-end processing, audits, or other peak periods.
• Work is primarily performed in a standard office environment and requires prolonged periods of sitting and working at a computer.
• Must be able to communicate effectively in person, by telephone, and electronically.
• Must be able to occasionally lift and carry office materials weighing up to 20 pounds

Eligibility
:
All employees must be able to provide proof of identity and authorization to work in the United States.