Office Manager - 8 Hours - (2026-27

Office Manager

The Medford School District is a premier school district that inspires remarkable achievement, and empowers students to succeed and contribute in a changing world.

Acts as office manager for a school, school principal, or a department head, under the direction of the site supervisor performing a variety of difficult and responsible secretarial and clerical work. Assigns duties, trains and directs work of other office staff.

Manages office by making sure things are organized and run smoothly according to District policies. Decisions and determinations are often based upon specialized knowledge and precedents and previous decisions. Exercise general supervision over several employees performing clerical, bookkeeping, and/or other functions by means of checks of work for conformance to office policy and procedures. Ability to handle daily work pressures, resolve conflicts between parents, students, employees and to provide leadership for the establishment of effective and efficient routines and procedures.

Establishes methods and procedures of work within the organizational unit. Oversees site business operations. (i.e., bookkeeping, payroll, leave accounting, substitutes, etc) Serves as administrative information liaison between school staff, patrons, students and others and assists as necessary. Telephones and confers with parents/guardians regarding student information. Maintains principal's/supervisor's calendar, school calendar and handbooks. Schedules appointments, processes daily correspondence to and from parents and staff.

Supports supervisor in the development and distribution of correspondence, agendas, minutes and independently composes documents on routine matters. Answers correspondence not requiring the administrator's attention. Operates various office machinery including copy machine, fax machine, ten-key calculator, computers and other equipment which may be unique to that assignment. Maintains student information system. Monitors student health systems, administers medications within the scope of district policies and performs first aid services.

Supervises students in office. Maintains competency in all position responsibilities. Complies with all safety and work rules, policies and procedures. Responsible for proper utilization, operation and maintenance of all department resources. Provides support to other positions as needed. Assumes additional responsibilities as appropriate with little or no supervision. Other related duties may be assigned.

Updates website. New staff member set-up (Badges, Computer Program Access, Alarm Codes, etc.) Troubleshoots, coordinates service and supplies of office machinery. Attends staff meetings and in-service trainings.

Assigns duties to and directs work of classified staff and volunteers. Trains staff. All employees of the Medford School District have responsibility for supervising students and maintaining a safe environment.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

High school diploma or General Education Diploma (GED); four years' related clerical experience or equivalent combination of training and experience. A thorough working knowledge of office practices and procedures is required. Ability to interact appropriately with teachers, staff, members of the community, school board members and others including vendors, law enforcement and other agencies and students. Focuses on solving conflict; maintains confidentiality;
Contributes to building a positive team spirit. Ability to communicate fluently in English both verbally and in writing. Preference may be given to applicants who are fluent in both English and Spanish. The ability to verbally respond to common inquiries or complaints from students, parents or members of the community is essential. The ability to read, analyze and interpret financial reports and legal documents is required.

The ability…