Office Manager - 8 Hours - Oakdale Middle School (2026-27

Office Manager - 8 Hours
- Oakdale Middle School (2026-27)

Medford School District, 549C OAKDALE MIDDLE SCHOOL
- Medford, Oregon Open in Google Maps

This job is also posted in Medford School District

Job : 5796784

Final date to receive applications: Posted until filled

Re-Posted: Aug 17, 2026 7:00 AM (UTC)

Starting Date: To Be Determined

Permanent 8 hour/day position for the 2026/27 school year.

Medford SD 549C Job Description

The Medford School District is a premier school district that inspires remarkable achievement, and empowers students to succeed and contribute in a changing world.

Job Title: Office Manager

Supervisor: Principal or Site Supervisor

FLSA Status: Nonexempt

Summary: Acts as office manager for a school, school principal, or a department head, under the direction of the site supervisor performing a variety of difficult and responsible secretarial and clerical work. Assigns duties, trains and directs work of other office staff.

Essential Duties and Responsibilities:

• Manages office by making sure things are organized and run smoothly according to District policies.
• Decisions and determinations are often based upon specialized knowledge and precedents and previous decisions.
• Exercise general supervision over several employees performing clerical, bookkeeping, and/or other functions by means of checks of work for conformance to office policy and procedures.
• Ability to handle daily work pressures, resolve conflicts between parents, students, employees and to provide leadership for the establishment of effective and efficient routines and procedures.
• Establishes methods and procedures of work within the organizational unit.
• Oversees site business operations. (i.e., bookkeeping, payroll, leave accounting, substitutes, etc)
• Serves as administrative information liaison between school staff, patrons, students and others and assists as necessary.
• Telephones and confers with parents/guardians regarding student information.
• Maintains principal's/supervisor’s calendar, school calendar and handbooks.
• Schedules appointments, processes daily correspondence to and from parents and staff.
• Supports supervisor in the development and distribution of correspondence, agendas, minutes and independently composes documents on routine matters.
• Answers correspondence not requiring the administrator’s attention.
• Operates various office machinery including copy machine, fax machine, ten-key calculator, computers and other equipment which may be unique to that assignment.
• Maintains student information system.
• Monitors student health systems, administers medications within the scope of district policies and performs first aid services.
• Supervises students in office.
• Maintains competency in all position responsibilities.
• Complies with all safety and work rules, policies and procedures.
• Responsible for proper utilization, operation and maintenance of all department resources.
• Provides support to other positions as needed.
• Assumes additional responsibilities as appropriate with little or no supervision.
• Other related duties may be assigned.

Marginal

Duties and Responsibilities:

• Updates website.
• New staff member set-up (Badges, Computer Program Access, Alarm Codes, etc.)
• Troubleshoots, coordinates service and supplies of office machinery.
• Attends staff meetings and in-service trainings.

Supervisory Responsibilities:

• Assigns duties to and directs work of classified staff and volunteers.
• Trains staff.
• All employees of the Medford School District have responsibility for supervising students and maintaining a safe environment.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or

Experience:

High school diploma or General Education Diploma (GED); four years' related clerical experience or equivalent combination of training and experience. A thorough working knowledge of office practices and procedures is required.

Interpersonal

Skills:

Ability…