Temporary Office Assistant Special Education

Temporary Office Assistant- 4 Hours a Week
- Special Education

Medford School District, 549C SPECIAL EDUCATION
- Medford, Oregon Open in Google Maps

This job is also posted in Medford School District

Starting Date: To Be Determined

Temporary position for the  school year.

Job Title: Office Assistant

Supervisor: Principal or Site Supervisor

FLSA Status: Nonexempt

SUMMARY: A person in this category performs a variety of complex clerical work requiring application of initiative and judgment in organizing work procedures with only occasional checking by the supervisor.

Essential Duties and Responsibilities:

• Provides administrative support to school staff and assist office manager as requested.
• Performs general office duties including answering multi-line phones, greeting the public, typing, filing, sorting and handling incoming and outgoing mail.
• Greets parents, students and staff in main office and directs as appropriate providing guest badges, bus passes, etc.
• Inventories and stocks office supplies for the main office, staff work room and school staff.
• Completes computer data entry work, using District computer programs, to input a high volume of data with speed and accuracy, including confidential data, in an environment with constant interruptions.
• Collects student fees and sports monies.
• Withdraws and enrolls students.
• Maintains accurate student records including: attendance, and records.
• Requests substitutes, supervise VIMS, enters requisitions, work orders and office supplies, etc.)
• Maintains current schedules for buses, staff lists and homeroom classes.
• Appropriately maintains and secures confidential records and inquiries.
• Maintains principal's/supervisor's calendar.
• Manages special projects and school events as assigned by building administrator(s).
• Arranges for transportation and/or travel accommodations for staff.
• Supports supervisor in the development and distribution of correspondence and independently composes correspondence on routine matters.
• Answers correspondence not requiring the administrator's attention.
• Posts information and updates school website on district intranet.
• Manages documents i.e., registers, processes and maintains student records.
• Assists in monitoring student health room, administers medications within the scope of district policies and performs first aid services.
• Interacts thoughtfully and courteously with students, staff, administrators, and parents and resolves conflict in a professional manner.
• Communicates clearly with coworkers and other staff.
• Provide impeccable customer service.
• Maintains appropriate certifications and training hours as required.
• Attends work daily as assigned and is punctual.
• Adheres to daily schedule.
• Supervises students in office.
• Complies with all safety and work rules, policies and procedures.
• Responsible for proper utilization, operation and maintenance of all department resources.
• Provides support to other positions as needed.
• Assumes additional responsibilities as appropriate with little or no supervision.
• Other related duties as assigned.

Marginal

Duties and Responsibilities:

• Attends staff meetings and in-service trainings.

Supervisory Responsibilities:

• All employees of the Medford School District have responsibility for supervising students and assisting in maintaining a safe environment.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or

Experience:

High school diploma or General Education Diploma (GED) and three to four years' related experience in typing, general clerical and/or training or equivalent combination of education and experience.

Interpersonal

Skills:

Ability to interact appropriately with teachers, staff, members of the community, school board members, others including vendors, law enforcement and other agencies and students. Focuses on solving conflict; maintains confidentiality;
Contributes to building a positive team spirit.

Language

Skills:

Ability to communicate fluently in English both verbally and in writing. Preference may be given to applicants who are fluent in both English and Spanish. Ability to respond to common inquiries or complaints from…