Medical Records Manager

Description

Responsible for establishing and maintaining resident medical records in accordance with Cascadia policies and state and federal regulations.

Note:

All employees of Cascadia Healthcare are required to submit and be cleared to work in the facility per each state's specific background check requirements prior to contact with patients/residents.

• Provides training, direction and guidance for the medical records staff.
• Ensures medical records are complete, with coordination of electronic function & scanning of hard copy records.
• Audit medical records as directed.
• Data entry into the electronic medical record as directed.
• Compiles statistical data such as admission, discharges & deaths.
• Coordinates to ensure timely MD visit, documentation & signing of orders.
• Closes medical records as directed.
• Restricts access to resident medical records to those staff members with a valid requirement.
• Files documents in accordance with established procedures.
• Services as HIPAA resource for facility and maintains HIPAA disclosure log for the facility.
• Participates in Medicare/Managed Care triple check for accuracy in billing.
• Maintains, retains and archives files in accordance with Cascadia policy and State and Federal regulations.
• Participates in the hiring, disciplining and evaluation of medical records employees.
• Prepares work schedules and maintains adequate staffing.
• Ensures punctuality and regular attendance for assigned shifts.

• Performs other tasks as assigned.
• Conducts job responsibilities in accordance with the standards set out in the Company’s Code of Business Conduct, its policies and procedures, applicable federal and state laws, and applicable professional standards.

• Knowledge of medical terminology.
• Ability to be accurate, concise and detail-oriented.
• Ability to communicate effectively with residents and their family members, and at all levels of the organization.
• Strong knowledge of HIPAA and privacy regulations.
• Skilled in directing and motivating the workforce.
• Computer proficiency required.
• Proficiency with PCC preferred.

• High school diploma or equivalent required.
• Associate or Bachelor’s degree in Health Information Management, or similar degree, preferred.

• None.

• Six months experience in a long term care environment preferred.
• Two years’ experience as a Medical Records Clerk or with record keeping responsibility in a health care setting.
• PCC experience preferred.