Payroll Manager Medford​/Grants Pass

Description

Location: Medford, OR / Grants Pass, OR (On-site)
Classification Status: Exempt

Premier Community Supports delivers high-quality, person-centered care across in-home and community-based services—including day programs, positive behavior supports, and 24-hour residential assistance. Founded on integrity, quality, and a genuine passion for our work, our experienced team reliably delivers safe, engaging, and customized care.

We partner closely with families, guardians, case managers, and other caregivers to deeply understand individual needs and goals. Through collaborative planning and a fun, supportive environment, we empower individuals to thrive—at home and in the community.

We’re seeking a seasoned Payroll Manager to lead our payroll operations and ensure accurate, compliant, and timely compensation for our team. You’ll oversee payroll processing, maintain systems and controls, and partner cross-functionally to support complex payroll and timekeeping needs. This role combines operational excellence, strategic thinking, and team leadership to elevate our payroll function. Your responsibilities will include:

• Lead end-to-end payroll operations, including semi-monthly payroll cycles and all related reporting.
• Audit time data, payroll records, and outputs to guarantee accuracy and completeness.
• Set and communicate payroll schedules, deadlines, and expectations across departments.
• Maintain payroll data (e.g., employee setup, pay rates, deductions, garnishments, job changes).

• Ensure compliance with federal, state, and local payroll laws and regulations (e.g., FLSA, IRS, Oregon BOLI).
• Manage wage garnishments, tax with holdings, and statutory/voluntary deductions.
• Stay current on regulatory changes and lead updates to processes or systems.

• Serve as the subject-matter expert for payroll and related financial systems.
• Identify opportunities to improve accuracy, efficiency, automation, and internal controls.
• Reconcile timekeeping and payroll systems to support accuracy and reporting integrity.

• Prepare and review payroll reconciliations, variance analyses, and journal entries.
• Assist with month-end close, year-end reporting, audits, and regulatory filings.
• Oversee accounts payable tasks tied to payroll, such as reimbursements and expense processing.

• Respond to payroll inquiries with clear, professional guidance.
• Train managers on timekeeping systems, payroll processes, and system tools.
• Communicate updates related to pay schedules, tax forms, and payroll policies.

• Supervise the payroll team (workload management, coaching, feedback, and development).
• Build strong cross-department relationships to streamline interdependent processes.
• Champion a culture of accountability, service excellence, and continuous improvement.

• Bachelor’s degree in Accounting, Finance, Business, or related field (or equivalent experience).
• 5+ years of progressive payroll experience, including management of complex payroll operations.
• Strong leadership, problem-solving, and conflict resolution skills.
• Excellent written and verbal communication, with a customer-service mindset.
• Advanced proficiency with Microsoft Excel, payroll systems, and standard business software.
• Ability to think critically, prioritize tasks, and work independently with integrity.
• Valid driver’s license, auto insurance, and reliable transportation.
• Ability to maintain strict confidentiality of employee information.

• Health, dental, vision benefits available with 75% of cost paid by Premier
• Accrue up to 80 hours of PTO (paid time off) per year
• 401K offered after 90 days of employment with up to 4% employer match
• Pay Period: 1st and 16th of the month
• Training and professional development opportunities
• A fulfilling role where your work truly makes a difference
• A collaborative team environment with supportive leadership and meaningful peer relationships

We offer a supportive, collaborative work environment where your expertise makes a direct impact. You’ll work with cross-functional partners, lead a team, and help shape payroll best practices that fuel organizational success. We value professional growth, innovation, and operational excellence.