Admin Assistant - Part Time

Part-Time Administrative Assistant

Location:

Delaware County, PA

Schedule:

Monday through Friday, 12pm - 5pm (25 hours per week)

Our client is a local municipality/government office seeking a professional, organized, and customer-focused Part-Time Administrative Assistant to provide general office and administrative support in a busy professional environment. This role will assist with daily office operations, customer inquiries, data entry, scheduling, documentation, and general administrative tasks.

The ideal candidate will be detail-oriented, dependable, and comfortable managing multiple priorities while providing friendly, professional support to clients, visitors, vendors, and internal team members.

Key Responsibilities

• Answer incoming phone calls, respond to inquiries, and direct calls or messages to the appropriate team members.
• Greet visitors, clients, and vendors in a professional and welcoming manner.
• Perform data entry, maintain records, update files, and ensure information is accurate and organized.
• Prepare, review, and organize correspondence, forms, reports, and general office documents.
• Coordinate schedules, meetings, appointments, and office communications as needed.

General Office Coordination

• Maintain office supplies and assist with ordering materials as needed.
• Support filing, scanning, copying, mail distribution, and other clerical functions.
• Assist with basic invoice tracking, purchase documentation, or administrative follow-up when needed.

Customer Service & Communication

• Provide professional support to callers, visitors, clients, vendors, and internal staff.
• Respond to general questions, route inquiries appropriately, and follow up on administrative requests.
• Communicate clearly and professionally by phone, email, and in person.

Departmental & Cross-Functional Support

• Provide backup support for reception and general office functions as needed.
• Assist with special projects, document organization, and administrative tasks.
• Help maintain a professional, organized, and efficient office environment.

Qualifications

• Required
• Minimum of 2 years of administrative, office support, or operations experience.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational, multitasking, and time management skills.
• Excellent verbal and written communication abilities.
• Ability to work independently while maintaining accuracy and attention to detail.
• Strong commitment to customer service and professionalism.
• Preferred
• Experience in a professional office, customer service, administrative, or clerical support role.
• Experience with data entry, scheduling, document management, or office coordination.
• Comfortable learning new systems and supporting a variety of administrative tasks.

Work Environment

• Office-based position with regular interaction with clients, visitors, vendors, and internal staff.
• Requires handling confidential information professionally and discreetly.
• Must be comfortable working in a fast-paced environment and shifting between tasks throughout the day.

Why Apply?

This is a great opportunity for an organized and dependable administrative professional who enjoys supporting office operations, helping others, and contributing to a positive team environment.

Part-Time

Schedule:

Monday through Friday, 12pm - 5pm (25 hours per week)

Pay Details: $22.00 to $25.00 per hour