Base Administrator

We offer a competitive salary, group benefits, and a matching GRSP program.

• Prepare new staff packages while ensuring all records, forms and statements are properly processed and updated as required
• Assist with coordinating and tracking new employees through onboarding processes including screening, training, and obtaining required certificates
• Maintain current records and copies of all safety related requirements as well as process forms and reports
• Manage distribution of Iron Horse Property issued to employees
• Record and copy all required courses, driver license, driver logs, training documentation and safety documentation and maintain Driver Files
• Monitor Fleet Management System (Samsara)
• Manage the company bulk fuel card program, including programming and issuing cards and accurate entry of data into company provided software
• Responsible for data entry, reconciliation, and fuel tax reporting related to fuel purchased, dispensed, and consumed within the fleet
• Preparation of fuel utilization statistics and reports used for government fuel tax filings
• Maintain safety gear inventory by tracking and ordering
• Assist with scheduling and tracking training to maintain employee certifications
• Responsible for data entry of company property/certification in tracking system
• Maintain accurate electronic and hard-copy filing systems
• Respond to general inquiries from various sources through telephone, fax or e-mail
• Willingness to assist in additional tasks/projects outside of regular responsibilities

• Consistently exercise discretion in handling correspondence, information, and all matters of confidentiality.
• Remain flexible while adjusting to changes in work priorities and procedures.
• Solid written and verbal communication skills.
• Strong attention to detail
• Ability to be resourceful and proactive when issues arise.
• Driven hard working attitude, motivated to achieve results.
• Highly organized with the ability to prioritize tasks
• Comfortable and proficient working with MS Word, MS Excel, and information systems (ie. Fleet, human resources, etc.).
• Experience in the oil and gas service industry is considered an asset.