Administrative Assistant

Overview

January 30, 2026 — Job Openings

Provides support to Administration and Management staff by performing the following duties:

• Receives Operator calls on agency main phone line, transfers calls, supplies information, and records or delivers messages as appropriate. Operates intercom and paging system to relay in-house announcements.
• Maintains Administration visitor logs, distributes visitor badges, and receives and directs inquiries from agency visitors and staff.
• Serves as gatekeeper for Administrative staff.
• Receives, prepares, and processes agency mail including certified and bulk mailings, as well as other agency or office communications as assigned by the Executive Administrator or other Management staff.
• Coordinates scheduling of agency conference rooms, gym, and other building areas/property, as well as reservation of media equipment.
• Maintains Facility Rental Agreements and processes payment for rentals.
• Submits maintenance, help desk, and/or coffee cart requests for agency functions.
• Assists in processing the monthly Board Packet: preparing Community Engagement section sending out Media Notifications, copying and disseminating Board Packets to stakeholders, etc.
• Works with IT to maintain agency interoffice telephone directory and Polycom phone extension list.
• Participates on or assists with agency committees as assigned by the Executive Administrator.
• Copies and assembles materials for meetings as requested by Executive Administrator or other Management staff.
• Operates copy machine and postage meter and is responsible for supplies and maintenance.
• Performs clerical duties such as typing, faxing, copying, filing, and proofreading as requested by Executive Administrator or other Management staff.
• Handles confidential material as assigned by the Executive Administrator or other Management staff. Maintains Office Aides assigned to Administration, coordinates and monitors their duties on a daily basis, and reports back to the Executive Administrator.
• Tracks inventory and orders supplies for Administration Office and Records Department.
• Works on Special Projects as assigned by Executive Administrator or other Management staff.
• Serves as back-up for the Executive Administrator tasks including taking Minutes at Management Team meetings and Board Meetings and completing post-Board Meeting tasks, as needed.
• Establishes a positive atmosphere and promotes quality customer service and experience.

High school diploma or general education degree (GED); related experience and/or training preferred at least two years’ experience in a similar position.

• Must meet agency computer competency level requirements. To perform this job successfully, an individual should have knowledge of Database software;
  Spreadsheet software and Word Processing software. Adobe, Word, Excel, PowerPoint. Must be proficient in Adobe, Word, Excel, PowerPoint and Outlook.
• Must meet agency driving requirements. Must hold valid State of Ohio driver’s license.
• Must successfully complete a BCII background check.
• Must meet all other agency employment requirements. Must meet all requirements as outlined on the corresponding job description.

At least $35,123 annually; to commensurate with combined education and experience.

40 Hours per week; non-exempt

Immediate start available

January 30, 2026

Please submit employment application and resume to jobapps.

Please contact Katie Cantrell (Human Resources Clerk)

The Medina County Board of Developmental Disabilities is an Equal Opportunity Employer.

Download Employment Application