Office Manager; Part-Time – Feeding Medina

Overview

Feeding Medina County (FMC) is a 501(c)(3) nonprofit that focuses on ending hunger and food insecurity in Medina County. Our mission is to Nourish our Neighbors in Need. Our vision is a Medina County where everyone has enough to eat. We operate programs county-wide that impact anyone at risk of hunger. FMC is the largest food pantry in Medina County. Over the last five years our impact has increased by over 400%.

We feed 4,000 of our neighbors every month. At Feeding Medina County we believe that no one should endure hunger because of their circumstances.

We’re looking for someone who is passionate about our cause, dependable, highly-organized and people-centered to join our team as our Office Manager
. You’ll work in a dynamic and fast-paced environment to perform general office responsibilities to ensure the smooth operation of our office and accurate financial management. This is a part-time position; 18-22 hours / week, on-site three to four days per week.

The Office Manager is responsible for accounting, data entry, inventory management, and serves as the face of the organization by welcoming guests and serving emergency pantry clients. This is a multi-faceted role that combines essential administrative oversight with bookkeeping responsibilities and client service. The ability to manage multiple priorities and engage with individuals of all backgrounds is very important in this role.

The Office Manager must have excellent organizational skills, accounting and bookkeeping experience, and be dependable and able to maintain confidentiality for our clients and our donors.

• Perform front desk and general office function responsibilities, including, but not limited to: answering phones, greeting volunteers, guests, sorting mail, filing, copying
• Oversee accounts payable and receivables, including maintaining reports and spreadsheets, preparing and making bank deposits, processing invoices and payment requests, and paying bills
• Record and track various forms of data, including donors, donations, grants, and food distributions
• Work with the bookkeeper to provide monthly financial reports, food inventory reporting, and food distribution activities
• Record donations in Quick Books and donor management software
• Ensure filing systems are up to date, both paper and electronic
• Keep files and records confidential, organized, and secure

• Serve as the primary front desk and general office point person to answer phones, welcome guests, assist emergency pantry clients, and oversee financial administration
• Responsible for accounts payable and receivable, ensure invoices and payment requests are paid on time and accurately recorded
• Receive financial contributions, accurately record donations in donor management software
• Prepare and make weekly bank deposits
• Receive and maintain records for food donations
• Prepare and print donation acknowledgement letters and other correspondence
• Record donations and expenses accurately into Quick Books
• Prepare monthly financial reports for bookkeeper, accounting firm, and board of trustees
• Prepare and print donation acknowledgement letters and other correspondence
• Handle correspondence, inquiries, and maintain record-keeping spreadsheets
• Manage third-party donation sites and update with required information
• Keep files and records confidential, organized, and secure
• Maintain and replenish office supplies
• Contact technicians for maintenance and repairs of office equipment
• Participate in team meetings, strategy sessions, assist all team members with projects
• Attend board and board committee meetings as requested
• Assist Emergency Pantry clients as needed
• Other duties as assigned

• High School Diploma, GED, or equivalent is required. Associates or Bachelor’s Degree preferred
• Two to three years of related office and accounting experience
• Highly proficient computer skills in Quick Books, Microsoft Excel, Word, including mail merges and web searches, and Outlook. Experience with design programs, such as CANVA a plus
• CRM database experience preferred

• Skilled at managing multiple…