Development Manager

Job Summary

St. Thomas School seeks a highly organized, detail-oriented, and proactive development manager to support the school's fundraising, community engagement, and advancement initiatives. This position serves as the primary administrator of the development database, ensuring the accuracy and integrity of donor and constituent information while providing operational support for fundraising events, volunteer engagement, donor stewardship, and development communications. The ideal candidate combines strong technical expertise with exceptional organizational skills and a commitment to outstanding customer service.

• Serve as the primary administrator of the Veracross development module, ensuring the accuracy, organization, and integrity of all donor and constituent records.
• Process charitable gifts, pledges, matching gifts, and in‑kind donations in a timely and accurate manner.
• Generate donor acknowledgements, tax receipts, constituent lists, mailing lists, and detailed development reports and exports.
• Conduct regular audits to maintain data accuracy, consistency, and compliance with established database standards.
• Develop and document database procedures and best practices.

• Serve as the database lead for the school's fundraising initiatives.
• Coordinate with parents, faculty, and community donors to solicit, collect, and facilitate auction donations, ensuring accurate documentation, timely communication, and seamless fulfillment.
• Manage auction item entry and the Greater Giving platform, donor item tracking, online bidding, live auction logistics, post‑event reconciliation, item distribution, and experience coordination.
• Prepare event materials, including bid cards, guest lists, signage, and other event collateral.

• Conduct and oversee donor research and create tailored donor profiles to support cultivation and solicitation strategies.
• Prepare campaign materials and reports for donor meetings, campaign committees, and leadership volunteers.

• Coordinate logistics for community engagement events, including scheduling, invitations, RSVP management, catering and facilities requests, volunteer coordination, nametags, and event setup and breakdown.
• Recruit, place, and support parent volunteers for Parent Guardian Association (PGA) leadership and volunteer roles.
• Serve as staff liaison to the PGA special projects committee.
• Prepare and maintain class lists for room parents.
• Provide presentation and technical support for quarterly PGA meetings.

• Provide administrative support for the advancement committee, including meeting preparation, technology support, agenda materials, note‑taking, and meeting minutes.

• Assist the director of development and assistant director of development with administrative tasks.
• Process purchase orders, check requests, and credit card reconciliations.
• Maintain donor recognition displays, including the donor and alumni walls.
• Assist with general office projects and other development initiatives as assigned.

• Provide backup assistance in the health room as needed.
• Provide occasional front desk coverage.
• Assist with student arrival and dismissal as scheduled.
• Other duties as assigned.

• Bachelor’s degree from a 4‑year college or university required.
• 3–5 years of experience in development, fundraising, or a related field.
• Strong organizational and administrative skills, with a keen eye for detail.
• Strong writing and communication skills across all channels.
• Strong database management expertise and understanding of data integrity and reporting.
• Collaborative mindset and eagerness to learn and grow within the role.
• Proficiency in Greater Giving, Veracross, or similar systems strongly preferred.
• Proficiency in Microsoft Office Suite applications, including Excel, Outlook, Word, and PowerPoint.
• Ability to maintain confidential information at all times.
• Ability to work independently as well as part of a team.
• Readiness to obtain and maintain First Aid/CPR certification throughout employment.
• Successful completion of required background checks in accordance with school policy and state regulations.
• Demonstrated cultural competency and ability to work with diverse individuals and groups.
• Proficiency with basic technology tools and willingness to learn school‑specific systems.
• Commitment to the mission, values, and community of STS.
• Ability to sit and keyboard for up to 8 hours per day and lift up to 30 pounds (file boxes, event materials).

• Employer‑paid premiums for medical, dental, vision, life, and long‑term disability insurance.
• Retirement plan with employer contributions.
• Health Savings Accounts (HSAs) with employer contributions.
• Competitive paid time off and holidays.
• Robust professional development opportunities.
• Lunches provided at no cost to faculty and staff during school or summer camp sessions.