Admin Assistant Learning and Leadership & Innovation Centers

Reports to: Directors of the Early Learning Center & the Center for Leadership & Innovation

Supervises: N/A

FLSA Status: Non-Exempt

Pay: $29.50 to $32 per hour

FTE: 80%

Schedule: Full-year position, exact schedule and days (4 or 5 days/week) flexible

Under general supervision, provides administrative support for the Director of the Early Learning Center (ELC) and the Director of the Center for Leadership & Innovation (CLI).

• Provides administrative support primarily for the Director of the Early Learning Center, and the Director of the Center for Leadership & Innovation, including planning and scheduling appointments, meetings, conferences and teleconferences
• Perform general clerical duties including phone systems, photocopying, mail distribution, filing
• Maintains staff records in a confidential manner (e.g. evaluations, purchase orders, subscriptions, PTO)
• Maintains/updates paper or e‑filing systems, records, accounting documentation
• Organizes and supports registration, travel, and hotel arrangements regarding professional conferences, workshops, and courses
• Provides logistical support for field trips
• Inputs rosters and class schedules into the student information system
• Works collegially with the main office coordinator and other administrative assistants, ensuring a welcoming office environment and addressing the various needs of students, families, and visitors
• Provides back up coverage to main office coordinator
• Supports special events, as needed
• Is familiar and complies with all policies and regulations as put forth in the school’s documents
• Takes all necessary and reasonable precautions to protect students, faculty, staff, equipment, materials, and facilities
• Provides clerical support for DCYF licensing regulations including employee MERIT files
• Provides clerical support for Clock Hours and Stars Hours documentation
• Maintains academic portions of ELC student records including testing records and report cards (electronic, current files, archived files)
• Enthusiastically engages in professional growth opportunities within and beyond the STS community
• Establishes and cultivates community relations by maintaining open and candid dialogue with all of the school’s constituencies
• Performs other duties as assigned

• High School Diploma or GED required
• Bachelor’s degree from a 4‑year college or university preferred
• 3+ years’ experience working in an office environment
• Experience with school focused technology is a plus:
  Veracross, Final Site, PickATime, School Pass

• Excellent verbal and written communication skills
• Proficient at working in a Microsoft Windows environment (Windows 7 or higher), using Office (version 2010 or higher), including Outlook; ability to master common automated systems for record keeping, and confidently learn new technology
• Excellent calendar and time management skills
• Excellent problem-solving skills
• Ability to research and recommend solutions in support of the Directors
• Excellent customer service skills
• Excellent professional (email, phone, letter) etiquette
• Ability to maintain confidential information
• Ability to work and communicate well with all constituents
• Ability to sit and keyboard, talk on the phone up to 8 hours per day

• Medical
• Health Savings Account
• Dental
• Vision
• Dependent Care Spending Account
• Long-Term Disability
• Life Insurance
• Retirement Savings
• Winter Wellness Days (between Dec 25 and Jan
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