Development Manager

Reports To: Assistant Director of Development

Supervises: N/A

FLSA Status: Non-Exempt

Pay: $70,000-$75,000 per year

FTE: 100%, year round position

Mission: St. Thomas School develops responsible citizens of a global society. In partnership with parents, we inspire and motivate intellectually curious students. Our small, nurturing environment supports the acquisition of a broad academic foundation with an emphasis on critical thinking, leadership skills, and the development of strong character and spiritual awareness.

Job Summary: St. Thomas School seeks a highly organized, detail-oriented, and proactive development manager to support the school's fundraising, community engagement, and advancement initiatives. This position serves as the primary administrator of the development database, ensuring the accuracy and integrity of donor and constituent information while providing operational support for fundraising events, volunteer engagement, donor stewardship, and development communications. The ideal candidate combines strong technical expertise with exceptional organizational skills and a commitment to outstanding customer service.

• Serve as the primary administrator of the Veracross development module, ensuring the accuracy, organization, and integrity of all donor and constituent records
• Process charitable gifts, pledges, matching gifts, and in-kind donations in a timely and accurate manner
• Generate donor acknowledgements, tax receipts, constituent lists, mailing lists, and detailed development reports and exports
• Conduct regular audits to maintain data accuracy, consistency, and compliance with established database standards
• Develop and document database procedures and best practices

• Serve as the database lead for the school's fundraising initiatives
• Coordinate with parents, faculty, and community donors to solicit, collect, and facilitate auction donations, ensuring accurate documentation, timely communication, and seamless fulfillment
• Manage auction item entry and the Greater Giving platform, donor item tracking, online bidding, live auction logistics, post-event reconciliation, item distribution, and experience coordination
• Prepare event materials, including bid cards, guest lists, signage, and other event collateral

• Conduct and oversee donor research and create tailored donor profiles to support cultivation and solicitation strategies
• Prepare campaign materials and reports for donor meetings, campaign committees, and leadership volunteers

• Coordinate logistics for community engagement events, including scheduling, invitations, RSVP management, catering and facilities requests, volunteer coordination, nametags, and event setup and breakdown
• Recruit, place, and support parent volunteers for Parent Guardian Association (PGA) leadership and volunteer roles
• Serve as staff liaison to the PGA special projects committee
• Prepare and maintain class lists for room parents
• Provide presentation and technical support for quarterly PGA meetings

• Provide administrative support for the advancement committee, including meeting preparation, technology support, agenda materials, note-taking, and meeting minutes

• Provide administrative support to the director of development and assistant director of development
• Process purchase orders, check requests, and credit card reconciliations
• Maintain donor recognition displays, including the donor and alumni walls
• Assist with general office projects and other development initiatives as assigned

• Provide backup assistance in the health room as needed
• Provide occasional front desk coverage
• Assist with student arrival and dismissal as scheduled

Other duties as assigned

• Bachelor’s degree from a 4-year college or university required
• 3 – 5 years’ experience in development, fundraising, or related field

• Strong organizational and administrative skills, with a keen eye for detail
• Strong writing and communication skills across all channels
• Strong database management expertise and…