AP​/AR Specialist

Job Title:

AP/AR Specialist

Job Description

The Accounts Payable and Receivable Specialist ensures that all account data is accurately entered and processed in a timely manner. This role focuses on 60% accounts payable, 40% accounts receivable, and high-volume data entry. The specialist researches invoice discrepancies with purchasing and vendors, provides analytical spend reporting, and supports both payables and receivables processes to help improve overall business results.

Responsibilities

+ Analyze and process vendor invoices and expense reports to the correct accounts and cost centers.

+ Maintain and balance the petty cash fund with accurate records.

+ Monitor and respond to accounts payable email, enter purchase invoices, and generate checks, ACH payments, and Bill Pay transactions.

+ Enter and print quarterly treasury checks on behalf of ownership as required.

+ Scan a large volume of documents into appropriate electronic folders to maintain organized records.

+ Respond to subpoenas, attorney inquiries, probate matters, and other legal requests related to accounts.

+ Process deposits and maintain organized filing systems for both payables and receivables documentation.

+ Assist with research on accounts receivable inquiries, issues, and disputes to ensure timely resolution.

+ Research and print monthly patient refund checks in accordance with established procedures.

+ Perform spend analysis as required and provide analytical spend reporting when requested.

+ Ensure appropriate use of general ledger codes and division codes to support accurate financial reporting.

+ Proactively identify opportunities to improve business results and alert business units to trends, anomalies, or rules and decisions that need attention.

+ Escalate unresolved issues appropriately and quickly, recommending solutions to minimize future problems.

+ Meet primary productivity and performance standards consistently.

+ Make appropriate decisions on account activity within approved authority levels.

+ Ensure adequate and continuous internal controls are executed for all assigned activities.

+ Establish and maintain productive cross-functional business relationships with internal teams and external partners.

+ Maintain professional competence, knowledge, and skills necessary for the satisfactory performance of all assigned responsibilities.

+ Perform other related duties as assigned to support the finance and accounting functions.

Essential Skills

+ Experience in accounts payable and accounts receivable, including invoicing and reconciliation.

+ Proficiency with Quick Books Online for AP/AR processing.

+ Strong data entry skills with a high degree of accuracy and attention to detail.

+ Proficient mathematical skills to support financial calculations and reconciliations.

+ Skilled in Microsoft Office, with intermediate proficiency in Excel preferred.

+ Ability to analyze and code invoices and expenses to the correct accounts and cost centers.

+ Capability to manage high-volume document scanning and electronic filing.

+ Ability to research and resolve AP/AR inquiries, issues, and disputes.

+ Strong organizational skills to maintain structured filing systems and manage multiple tasks.

+ Ability to meet established productivity and performance standards.

+ Sound judgment in making decisions on account activity within defined authority levels.

+ Effective communication skills to respond to internal and external inquiries, including legal requests.

+ Ability to maintain professional competence and adapt to changing business needs.

Additional

Skills & Qualifications

+ Associate's degree (A.A.) or equivalent from a two-year college or technical school; or three years of related experience and/or training; or an equivalent combination of education and experience.

+ Accredited Payable Specialist (APS) certification, preferred.

+ Exposure to and/or knowledge of healthcare accounts payable and accounts receivable processing.

+ Multi-department AP and AR experience in a healthcare setting.

+ Healthcare finance experience supporting both payables and receivables.

+ Experience providing analytical spend reporting and performing spend analysis.

+ Experience working with general ledger and division codes to support accurate reporting.

Work Environment

This is an onsite role in a professional office environment. The schedule follows a compressed workweek, with 9-hour days from Monday through Thursday and a half-day on Friday, working from 8:00 a.m. to 12:00 p.m. The team operates in a dynamic, growth-oriented setting with a family-like atmosphere and supportive management. The role involves regular use of accounting and office technologies, including Quick Books Online, Microsoft Office (with emphasis on Excel), and document scanning and electronic filing systems.

The environment emphasizes accuracy, organization, collaboration, and continuous improvement while offering opportunities for professional growth as the company continues to evolve.

Job Type & Location

This is a Contract to Hire…