Administrative Assistant

Gauzy is a world-leading material science company, focused on the research, development, manufacturing, and marketing of vision and light control technologies that support safe, sustainable, comfortable, and agile user experiences across various industries.

We are looking for a talented Administrative Assistant to join the Vision Systems Business unit, to provide office administrative support to employees and managers on site.

Vision Systems, a business unit of Gauzy, we are market leader in shading systems focused on the development, design, and manufacturing of comprehensive, customized award-winning products for aviation, marine, and special vehicles.

Joining the Gauzy team means being part of an elite group of innovators with a passion for creating future-defining and groundbreaking technologies that shape our everyday lives.

Located in Melbourne FL. 32901

Responsibilities

• Provide general administrative support to our employees and managers on-site.
• Answer, screen, and forward incoming phone calls and follow-up customers' calls.
• Support managers in scheduling meetings and interviews
• Logistics tasks and overseeing office services such as deliveries, documentation, mail, parking, etc. Including Bank and post office runs.
• Ordering office supplies.
• Scanning & copying.
• Support HR in welfare-related issues and prepare onboarding for new employees.
• Updates employees' training records and certifications in employee records.
• Accounting support- filing invoices, checking suppliers' invoices, and following up with suppliers if necessary, checking payment deadlines, etc.
• Organizing travels and visits
  - Creating invitation letters for business trips, hotels, and car rental booking, ordering catering for customers, and preparing meeting rooms.
• Other related duties as assigned.

Requirements

• 1+ years in an administrative position
• Knowledge of Microsoft Office (Word, Excel, PowerPoint, and Outlook)
• Excellent planning and organizational skills, attention to detail
• Service-oriented
• Outstanding oral and written communication skills and strong interpersonal skills
• Must be able to work independently and as part of a small team
• Must be able to multitask
• Experience with working within a small team and prioritizing own workload