Administrative Assistant

Work schedule:

M-F (8:00 - 5:00) somewhat flexible Travel: might need to travel for conferences Job Description

• The Administrative Assistant provides essential support to multiple principals within the organization, assisting in various administrative tasks to ensure smooth operations.
• This role involves general secretarial support, document preparation, answering phones, filing, scheduling meetings, managing calendars, making travel arrangements, handling mail, maintaining office supplies, and operating office equipment.

• Provide general secretarial support to several principals, assisting with administrative tasks as needed.
• Prepare documents using Word for Windows, ensuring accuracy and adherence to organizational standards.
• Answer phones and handle inquiries in a professional manner, directing calls to the appropriate individuals.
• Organize and maintain physical and electronic files, ensuring easy retrieval and confidentiality of information.
• Schedule meetings and appointments, manage calendars using MS Outlook, and coordinate logistical arrangements.
• Make travel arrangements for staff members, including booking flights, hotels, and transportation as required.
• Sort and deliver incoming and outgoing mail, ensuring timely distribution and processing.
• Order and maintain office supplies, ensuring adequate inventory levels and cost effectiveness.
• Operate office equipment such as fax machines, ensuring proper functionality and maintenance.

• MSFT Office Professional
• Adobe Acrobat Professional

• Administrative Reporting
• Strong Communication

• Strong organizational and multitasking skills.
• Proficiency in Microsoft Office Suite, including Word and Outlook.
• Excellent communication and interpersonal skills.
• Ability to prioritize tasks and work effectively in a fast-paced environment.

High school diploma or equivalent

US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit

US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.