Administrative Assistant

Details:

Introduction

Visium Resources has been asked to identify qualified candidates for this Administrative Assistant position located in Melbourne, FL. This position is a contract hire opportunity which is expected to be on-site and for a duration of one year with a possible contract extension.

Summary

The Administrative Assistant will provide essential support to multiple principals within the organization, assisting in various administrative tasks to ensure smooth operations. This role involves general secretarial support, document preparation, answering phones, filing, scheduling meetings, managing calendars, making travel arrangements, handling mail, maintaining office supplies, and operating office equipment.

Job Description:

Provide general secretarial support to several principals, assisting with administrative tasks as needed. Prepare documents using Word for Windows, ensuring accuracy and adherence to organizational standards. Answer phones and handle inquiries in a professional manner, directing calls to the appropriate individuals. Organize and maintain physical and electronic files, ensuring easy retrieval and confidentiality of information. Schedule meetings and appointments, manage calendars using MS Outlook, and coordinate logistical arrangements.

Make travel arrangements for staff members, including booking flights, hotels, and transportation as required. Sort and deliver incoming and outgoing mail, ensuring timely distribution and processing. Order and maintain office supplies, ensuring adequate inventory levels and cost effectiveness. Operate office equipment such as fax machines, ensuring proper functionality and maintenance.

Job Requirements

Minimum Security Clearance:

No Clearance

Details:

Qualified candidates would have the following:

High school diploma or equivalent. Strong organizational and multitasking skills. Proficiency in Microsoft Office Suite, including Word and Outlook. Excellent communication and interpersonal skills. Ability to prioritize tasks and work effectively in a fast paced environment.

Previous experience in event management and catering coordination preferred.

Visium Resources is an award-winning employment firm with a mission to match talented individuals with highly successful organizations. At Visium, our company"s success is based on your success. When you work with us, you are never 'just a number'. You are our most important asset. Here, you will know us by name through our regular visits to client sites and even occasional luncheons.

We will always be there when you need assistance and will always go the extra mile to ensure that you are as successful as possible. Whether you're looking for contract, contract-to-hire or permanent opportunities, we firmly believe there is no employment agency that will work harder for you than Visium.

Visium Resources is an equal opportunity employer and values diversity. All employment is decided based on qualifications, merit and business need.