Administrative Assistant

Talascend is currently seeking an Administrative Assistant for a contract opportunity with our client in Melbourne, Florida.

Overview

The administrative assistant provides essential support to multiple principals within the organization, assisting in various administrative tasks to ensure smooth operations. This role involves general secretarial support, document preparation, answering phones, filing, scheduling meetings, managing calendars, making travel arrangements, handling mail, maintaining office supplies, and operating office equipment.

Responsibilities

• Provide general secretarial support to several principals, assisting with administrative tasks as needed.
• Prepare documents using Word for Windows, ensuring accuracy and adherence to organizational standards.
• Answer phones and handle inquiries in a professional manner, directing calls to the appropriate individuals.
• Organize and maintain physical and electronic files, ensuring easy retrieval and confidentiality of information.
• Schedule meetings and appointments, manage calendars using MS Outlook, and coordinate logistical arrangements.
• Make travel arrangements for staff members, including booking flights, hotels, and transportation as required.
• Sort and deliver incoming and outgoing mail, ensuring timely distribution and processing.
• Order and maintain office supplies, ensuring adequate inventory levels and cost-effectiveness.
• Operate office equipment such as fax machines, ensuring proper functionality and maintenance.

Qualifications

• High school diploma or equivalent.
• Strong organizational and multitasking skills.
• Proficiency in Microsoft Office Suite, including Word and Outlook.
• Excellent communication and interpersonal skills.
• Ability to prioritize tasks and work effectively in a fast-paced environment.

We thank all applicants for their interest. However, only those qualified individuals who closely meet the qualifications of the position will be contacted. The details of the position are only a summary, other duties may be assigned as necessary.

Background Check and Drug Screen may be required.