Sr Administrative Assistant

SMTC is Hiring for a Sr. Administrative Assistant!

SMTC Corporation was founded in 1985. SMTC is a mid-size provider of end-to-end electronics manufacturing services (EMS) including PCBA production, systems integration and comprehensive testing services, enclosure fabrication, as well as product design, sustaining engineering and supply chain management services. SMTC has facilities in the United States, Mexico, China and Canada. Services extend over the entire electronic product life cycle from the development and introduction of new products through to the growth, maturity and end-of-life phases.

Summary:

The Senior Administrative Assistant provides advanced administrative support to site leadership by coordinating daily administrative activities, preparing reports and presentations, managing schedules, organizing meetings, and supporting cross-functional communication. This role helps ensure the efficient operation of the site by maintaining accurate records, coordinating office activities, supporting employee programs, and assisting with departmental projects.

Working closely with Operations, Human Resources, Engineering, Quality, Supply Chain, Finance, and other departments, the Senior Administrative Assistant supports business operations through strong organization, attention to detail, and effective communication in a fast-paced manufacturing environment.

Essential Functions:

• Provide advanced administrative support to the Vice President/General Manager and site leadership by managing calendars, scheduling meetings, coordinating travel, preparing correspondence, and supporting daily business operations.
• Coordinate executive meetings, leadership meetings, All Hands meetings, customer visits, audits, and special events by managing logistics, presentation materials, agendas, meeting minutes, and follow-up actions.
• Support the new hire onboarding process by coordinating with Human Resources, preparing onboarding logistics, coordinating workspace readiness, ordering employee nameplates, and ensuring administrative readiness for new employees.
• Prepare, format, proofread, and distribute reports, presentations, spreadsheets, organizational communications, and executive correspondence while ensuring accuracy and professionalism.
• Maintain confidential business records, departmental files, organizational charts, standard operating procedures (SOPs), and other controlled documentation in accordance with company policies.
• Compile, analyze, and maintain operational reports, departmental metrics, key performance indicators (KPIs), and other business data to support leadership decision-making.
• Coordinate employee engagement and recognition activities, including birthday and anniversary communications, certification recognition, locker assignments, and other administrative support activities.
• Manage office and breakroom supply inventories, coordinate vendor orders, and maintain adequate inventory levels for office supplies, coffee service, water, utensils, and other departmental resources.
• Support employee badge and uniform administration by coordinating updates, maintaining administrative records, and ensuring accurate employee information is maintained within applicable business systems.
• Serve as a liaison between Operations, Human Resources, Engineering, Quality, Supply Chain, Finance, and other departments to facilitate communication, coordinate administrative activities, and support organizational objectives.
• Identify opportunities to improve administrative processes, document management, workflow efficiency, and office operations through continuous improvement initiatives.
• Perform other duties and special projects as assigned in support of departmental and organizational objectives.

Competencies:

• Executive Administrative Support
• Calendar & Meeting Management
• Business Communication
• Event & Meeting Coordination
• Document Management
• Report Preparation & Data Analysis
• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Organization & Time Management
• Confidentiality & Professionalism
• Customer & Visitor Relations
• Cross-Functional Collaboration
• Office & Vendor Coordination
• Attention to Detail
• Problem Solving
• Continuous…