FL - Course Coordinator

Join Our Team:
Where We Belong

The Course Coordinator I supports the teaching faculty's needs and curricular activities within the department. In addition, this position will coordinate course information and schedules, process confidential student information, and coordinate the facilitation of the courses and course content with the teaching faculty.

The primary functions of the Course Coordinator I include support of course directors and participating faculty in the management of the collaboratively designed and highly integrated curriculum, supporting faculty to comply with curriculum standards, supporting continuous curricular and organizational improvement, and collaborating with departmental staff to operate and improve the logistical processes required to efficiently deliver preclinical courses.

This position is Non-Exempt. This position reports to the Administrative Director of Pre-Clinical Medicine. Starting salary for this position $18.63/hour depending.

The selected candidate will support Burrell College's organizational health initiatives, focusing on enhancing leadership, promoting clarity of purpose, improving communication, and reinforcing a respectful, purpose-driven culture. This role is key to fostering a healthy, high-performing organization that values integrity, transparency, and collaboration. Burrell College Organizational Health Graphic

Essential Duties and Responsibilities:

• Attend required department and assigned course and lab planning meetings.
• Consult, interact, and work collaboratively with faculty/course directors, Simulation Lab (SIM), and Standardized Patient (SP) Directors with respect to Clinical Skills sessions. Efficiently communicate with the IT Department and facility Department to ensure the correct setup and room space, and other events to facilitate a successful session. This includes physical presence before, during, and after the event.
• Tasks include but are not limited to scheduling faculty and other participants, scheduling appropriate room/facility, confirming students' availability, generating rosters and other course/lab materials, preparing room set-up and equipment, checking in and monitoring students' participation/attendance/scores, support delivery of curriculum, troubleshoot video or technical issues.
• Course Coordinator Level I may support and back up other department staff, depending on assignment and availability of other coordinators/staff.
• Act as point of contact for new department staff, answer questions on processes as assigned.
• Arrange space, guest accommodation, tours, food, and other applicable activities for the department.
• Provide on-site coordination and consultation, which includes problem-solving, decision-making, and interaction with others.
• Provide input on departmental budget related to course instruction expenditures and future needs.
• Compose related correspondence in support of assigned duties.
• Assist in creating, editing and dissemination of course related material and schedules.
• Assist in implementation and monitoring of new course related materials and technology.
• Ensure adequate supply of necessary supplies related to course and lab support and generate requests and complete orders as needed.
• Communicate across departmental lines, help coordinate, and message curricular events and materials inside the organization.
• Coordinate with support staff and faculty to effectively manage the delivery of curriculum-related activities at Burrell College.
• Assist other support staff with day-to-day operations when needed.
• Ensure adequate supplies for all teaching sessions and student educational activities with instructional support staff.
• Maintain security and confidentiality of Burrell College information.
• May assist with other administrative responsibilities for the department, based on operational needs.
• Perform other duties as assigned.

Other skills important to this position:

• Excellent attention to detail.
• Excellent computer skills. Required to set up document formats in Word, Excel, PowerPoint, and function in any other software program required by the position. Previous experience with Canvas or another Learning Management System (e.g., Banner, Blackboard) would be preferred.
• Excellent verbal and written communication skills. Ability to interact with administration, faculty, students, Clinicians, and the public.
• Excellent customer service skills, and email/phone etiquette.
• Leading, guiding, and assisting other stakeholders to train on institutional computer systems and software packages.
• Excellent problem-solving skills and ability to strategize.
• Ability to organize, prioritize, and meet deadlines. Organizational skills and the capacity to prioritize a heavy workload and manage detail-oriented tasks in a timely fashion are a must.
• Flexibility and Adaptability. Ability to quickly adjust and cope with last-minute changes, anticipate potential issues and plan to accommodate necessary fluctuations.
• Ability to complete tasks in a timely manner and communicate their…