Administrative Assistant

Position: Administrative Assistant I
** Short Description*
* Bowman has an opportunity for an Administrative Assistant I to join our team inn Melbourne, FL.

At Bowman, we believe in creating opportunities for aspiring people to thrive and achieve ambitious goals. That's why a career at Bowman is more than a job. It is an opportunity to be part of a diverse and engaged community of professionals, to be treated as a respected and valued member of a motivated team and to be empowered to do exceptional work that advances the best interest of everyone involved.

We recognize the importance of creating a work environment that is both rewarding to our employees and supportive of our unwavering commitment to provide unparalleled service to our clients.

** Purpose*
* To facilitate the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

** Responsibilities*
* ** Leadership and Direction*
* + Perform work under moderate supervision. Receive direction on complex assignments, tasks, and execution.  Work is frequently reviewed by more senior staff to ensure application of sound techniques and principle

** At the Operational and Company Level*
* + Greet scheduled visitors and accompany to appropriate area or person.

+ Coordinate and arrange logistic needs for meetings, prepare agendas, reserve, and prepare facilities.

+ Act at times as the liaison between work groups and outside stakeholders - suppliers, clients, etc. Also act as liaison with corporate headquarters, disseminating information to local office staff accordingly.

+ Communicate with building management to maintain office facilities.

** Do the Work*
* + Compose and edit correspondence in Word and create and maintain spreadsheets in Excel.

+ Approve and code invoices.

+ Submit expense reports.

+ Help process new hire and term tickets.

+ Collect receipts and verify coding for credit card submissions.

+ Research and prepare reports relating to departmental projects and activities.

+ Collect and research data using various company programs.

+ Perform administrative duties such as coding documents, copying, scanning, printing, binding, collating, data entry, research, etc.

+ Anticipate future needs and respond to changing situations.

+ Effectively manage conflicting priorities. This involves organizing your workflow, and teaming with colleagues to accomplish tasks and balance workloads.

+ Anticipate, order, and maintain office supplies inventory.

+ Coordinate with vendors.

+ Perform special projects as assigned.

** Success Metrics and Competencies*
* + Highly motivated and problem-solving attitude.

+ Strong sense of urgency in responding to constituents.

+ Effective verbal and written communication skills.

+ Strong work ethic and commitment to quality.

+ Self-reliance and ability to operate independently with limited direction.

+ Effective working relationship with internal leaders and peers, as well as external clients.

+ Ability to interface effectively with diverse groups of people, able to work independently as well as in a team atmosphere.

+ Strong work ethic and positive attitude.

+ Ability to effectively manage multiple time-sensitive tasks.

** Qualifications*
* + High School diploma or equivalent GED; 2 years' post-high school education or Associates Degree preferred.

+ Entry level position, administrative experience a plus.

+ Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

+ Excellent verbal and written communication skills.

+ Excellent organizational skills and attention to detail.

+ Excellent interpersonal and customer service skills.

+ Basic understanding of clerical procedures and systems such as record keeping and filing.

+ Proven ability to use independent judgment to plan, prioritize, and organize a diversified workload.

+ Must be dependable, with excellent attendance and punctuality.

+ Professional appearance, approach, and demeanor.

** About Bowman*
* Are you ready to build a career that makes a lasting impact? At Bowman, our people are at the center of everything we do. We're committed to creating an environment where employees can thrive both personally and professionally, while helping to shape the infrastructure of tomorrow.

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