Executive Assistant

Executive Assistant

Melbourne, FL

The range for this role is $59,500 - $81,000. Actual base pay will be determined based on a successful candidate's skills/abilities, experience, and education. Interested applicants must be willing and able to work onsite full-time in our Melbourne, FL office.

The Executive Assistant will support the administrative, organization, and logistics functions of the Executive office. This role will lead and direct the schedules of senior leadership and coordinate the logistics of the executive duties. This role will help plan, organize, and manage personal travel, meetings, and events involving the C-level executives and their guests. A high attention to detail, forward thinking, and the ability to balance multiple projects simultaneously will help define success in this role.

Essential Job Duties & Responsibilities

• Manage, maintain, and facilitate a complex calendar – scheduling internal and external meetings, appointments, and events for multiple executive leaders and guests
• Manage and coordinate executive travel – pre-trip planning, organize agenda and functions, and set up logistic requirements
• Anticipate and build contingency plans to facilitate the efficient scheduling of the executives' time aligned with strategic priorities
• Process and maintain expenses and purchase requests for the executive office
• Organize and facilitate the coordination of contracts and agreements for the organization
• Prepare polished correspondence, communications, and presentations supporting the executive functions
• Attend required executive and board level meetings and participate in an administrative function
• Maintain strict confidentiality
• Help develop and maintain a proactive priorities list to support the executive office with upcoming deadlines and incoming requests
• Contribute to the exercise and expression of Christian Care Ministry's Christian beliefs
• All other duties as assigned

Essential Skills & Abilities

• Tech savvy – ability to navigate, coordinate, and manage changes in MS Suite (Outlook, Excel, Word, PowerPoint, Teams, Copilot), logistic and contract systems, meeting technology platforms (Zoom, Teams, etc.)
• Planning and Organizing – ability to work effectively without supervision
• Flexible and comfortable in a fast paced environment, dealing well with rapid change
• Excellent verbal and written communication skills
• Positive, welcoming, and engaging attitude
• Exceptional attention to detail – very organized
• Ability to work a flexible schedule as needed

Core Competencies/Demonstrable Behaviors

• Collaborates – builds partnerships and works collaboratively with others to meet objectives. This role requires a high level of internal customer interaction to meet objectives
• Interpersonal Savvy – relates openly and comfortably with a diverse group of people
• Must be able to communicate effectively and build engagement across all audiences.
• Situational Adaptability – adapts approach and demeanor in real time to match the shifting demands of different situations
• Optimize work processes – knows the most effective and efficient processes to get things done
• Being resilient – rebounds from setback and adversity when facing difficult situations and deadlines
• Member First – exhibits full commitment to serving members and/or clients by prioritizing their needs first in alignment with our program's purpose. This commitment is demonstrated through understanding of the program(s), provided through quality and timely service while exercising empathy in every interaction. Every CCM employee shares responsibility to steward resources faithfully, removing barriers to understanding, and creating accessible, connected, and Christ-centered experiences.
• Humble – demonstrates Christ-Centered humility by honoring others, accepting feedback, and prioritizing collective success over individual recognition
• Hungry – exhibits initiative, perseverance, and commitment to serving God through excellence. Demonstrates passion for personal and organizational growth while diligently advancing the mission of Christian Care Ministry
• Smart – shows relational and emotional intelligence, communicates effectively, collaborates harmoniously, and reads…