AP Specialist

Responsibilities

• Analyze and process vendor invoices and expense reports to the correct accounts and cost centers.
• Maintain and balance the petty cash fund with accurate records.
• Monitor and respond to accounts payable email, enter purchase invoices, and generate checks, ACH payments, and Bill Pay transactions.
• Enter and print quarterly treasury checks on behalf of ownership as required.
• Scan a large volume of documents into appropriate electronic folders to maintain organized records.
• Respond to subpoenas, attorney inquiries, probate matters, and other legal requests related to accounts.
• Process deposits and maintain organized filing systems for both payables and receivables documentation.
• Assist with research on accounts receivable inquiries, issues, and disputes to ensure timely resolution.
• Research and print monthly patient refund checks in accordance with established procedures.
• Perform spend analysis as required and provide analytical spend reporting when requested.
• Ensure appropriate use of general ledger codes and division codes to support accurate financial reporting.
• Proactively identify opportunities to improve business results and alert business units to trends, anomalies, or rules and decisions that need attention.
• Escalate unresolved issues appropriately and quickly, recommending solutions to minimize future problems.
• Meet primary productivity and performance standards consistently.
• Make appropriate decisions on account activity within approved authority levels.
• Ensure adequate and continuous internal controls are executed for all assigned activities.
• Establish and maintain productive cross‑functional business relationships with internal teams and external partners.
• Maintain professional competence, knowledge, and skills necessary for the satisfactory performance of all assigned responsibilities.
• Perform other related duties as assigned to support the finance and accounting functions.

• Experience in accounts payable and accounts receivable, including invoicing and reconciliation.
• Proficiency with Quick Books Online for AP/AR processing.
• Strong data entry skills with a high degree of accuracy and attention to detail.
• Proficient mathematical skills to support financial calculations and reconciliations.
• Skilled in Microsoft Office, with intermediate proficiency in Excel preferred.
• Ability to analyze and code invoices and expenses to the correct accounts and cost centers.
• Capability to manage high‑volume document scanning and electronic filing.
• Ability to research and resolve AP/AR inquiries, issues, and disputes.
• Strong organizational skills to maintain structured filing systems and manage multiple tasks.
• Ability to meet established productivity and performance standards.
• Sound judgment in making decisions on account activity within defined authority levels.
• Effective communication skills to respond to internal and external inquiries, including legal requests.
• Ability to maintain professional competence and adapt to changing business needs.

• Associate’s degree (A.A.) or equivalent from a two‑year college or technical school; or three years of related experience and/or training; or an equivalent combination of education and experience.
• Accredited Payable Specialist (APS) certification, preferred.
• Exposure to and/or knowledge of healthcare accounts payable and accounts receivable processing.
• Multi‑department AP and AR experience in a healthcare setting.
• Healthcare finance experience supporting both payables and receivables.
• Experience providing analytical spend reporting and performing spend analysis.
• Experience working with general ledger and division codes to support accurate reporting.

Work Environment

This is an onsite role in a professional office environment. The schedule follows a compressed workweek, with 9‑hour days from Monday through Thursday and a half‑day on Friday, working from 8:00 a.m. to 12:00 p.m. The team operates in a dynamic, growth‑oriented setting with a family‑like atmosphere and supportive management. The role involves regular use of accounting and office technologies, including Quick Books Online, Microsoft Office (with emphasis on Excel), and…