Human Resources Coordinator

Company Overview KMS Solutions, LLC is a technical management / solutions company that specializes in engineering, analysis, and cyber security. Founded in 2005, KMS is a certified small business with nearly two decades of experience supporting the Department of Defense and many other departments and programs critical to our Nation’s security and well‑being. KMS is a three‑time winner of the USA Today Top Workplaces and has received the Providence Journal Rhode Island Top Workplaces award and Culture Excellence Awards for Compensation & Benefits, Innovation, Leadership, Purpose & Values and Work‑Life Flexibility.

The Human Resources Coordinator provides administrative and operational support for Human Resources functions, including onboarding, recruiting coordination, employee communications, HR documentation, and general office administration. The role serves as a key point of contact for employees and candidates while supporting HR compliance, reporting, and special projects.

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Coordinate and execute employee onboarding activities, including preparing new hire paperwork, scheduling orientations, and ensuring completion of pre‑employment requirements.
• Serve as a primary point of contact for new hires by providing guidance regarding company policies, procedures, benefits, and available resources.
• Assist with recruiting activities, including scheduling candidate interviews and coordinating communications with hiring managers and applicants.
• Facilitate and coordinate security clearance processing with security personnel and candidates, ensuring required documentation is completed accurately and timely.
• Create, update, organize, and maintain HR forms, templates, records, and documentation.
• Assist with HR audits, reporting, compliance activities, projects, and other administrative support functions as assigned.
• Assist with processing employee verification requests and responding to unemployment claims in a timely manner.
• Coordinate required HR mailings, including employee notifications, periodic correspondence, and mass communications.
• Administer and track employee programs such as Tuition Reimbursement and Employee Referral programs.
• Assist with maintaining and updating job descriptions and supporting salary survey activities, as needed.
• Serve as office administrator for facility‑related items, office supplies, company business cards, and general administrative needs.
• Provide general customer service and support to employees, managers, and external contacts regarding HR‑related inquiries.

• Bachelor’s degree in Human Resources, Business Administration, or related field, with 2+ years of HR experience, including onboarding, HRIS, or related experience. Equivalent education and experience considered.

• Proficiency with ADP Workforce Now
• Government Contracting Experience

• Proficiency with Microsoft Office applications and HRIS systems
• Strong organizational and time‑management skills
• Attention to detail and accuracy
• Ability to manage multiple priorities and meet deadlines
• Strong verbal and written communication skills
• Customer service and interpersonal skills
• Ability to handle sensitive and confidential information with discretion
• Problem‑solving and critical‑thinking abilities
• Ability to work independently and collaboratively in a team environment
• Adaptability and flexibility in a fast‑paced environment
• Knowledge of general Human Resources principles, practices, and employment processes
• Knowledge of onboarding, recruiting coordination, and employee record‑keeping practices
• Familiarity with HR compliance requirements and personnel documentation standards
• Ability to maintain accurate records and prepare reports
  
  Ability to communicate professionally with employees, candidates, managers, and external contacts
• Skilled in administrative support and office coordination functions

Work authorization/security clearance requirements:
No Security Clearance required upon hire. Ability…