Proposal Manager

Proposal Manager

Job Description

An experienced Proposal Manager is needed to lead and coordinate complex competitive proposal efforts in support of government and defense-related programs. The role involves overseeing the entire proposal lifecycle-from pre-RFP planning through final submission-ensuring all proposals are compliant, compelling, and aligned with customer requirements and business objectives. This position requires collaboration with various internal teams to deliver successful proposals.

Responsibilities

+ Lead the development and submission of competitive proposals in accordance with established capture and proposal management processes.

+ Ensure all proposals are compliant, responsive, professional, and aligned with customer requirements and solicitation instructions.

+ Manage the full proposal lifecycle, including planning, strategy development, content creation, reviews, production, and submission.

+ Oversee multiple concurrent proposal efforts while maintaining schedule, quality, and budget objectives.

+ Coordinate activities across proposal teams, technical writers, subject matter experts, solution architects, pricing personnel, contracts teams, and support staff.

+ Partner with Capture Managers and Business Development teams during pre-RFP and pursuit activities.

+ Develop and maintain proposal development plans, schedules, compliance matrices, writing assignments, outlines, and volume structures.

+ Organize proposal teams by defining roles, responsibilities, resource requirements, and support needs.

+ Coordinate support from functional organizations to ensure successful proposal execution.

+ Manage Proposal Specialists, Graphics Artists, and other proposal support personnel.

+ Coordinate RFP reviews and customer questions and clarification requests through Contracts.

+ Conduct proposal kickoff meetings, daily status reviews, and action-item tracking.

+ Translate capture strategies into proposal win themes, discriminators, messaging, and storyboards.

+ Collaborate with Capture Managers, Program Managers, and Technical Leads to establish proposal themes and solution narratives.

+ Lead proposal review cycles, including competitive assessments and formal proposal reviews.

+ Ensure proposal content remains aligned with customer requirements and overall pursuit strategy.

+ Manage proposal preparation schedules, staffing, budgets, and review milestones.

+ Coordinate proposal writing, graphics development, and production activities.

+ Monitor proposal activities to ensure adherence to established quality and process standards.

+ Provide leadership with regular proposal status updates, risk assessments, and execution metrics.

+ Support executive review activities throughout the capture and proposal process.

+ Coordinate technical, engineering, pricing, and leadership approvals.

+ Ensure pricing is aligned with established internal review processes and submission schedules.

+ Facilitate management reviews and approvals prior to proposal submission.

+ Manage final proposal production, publishing, packaging, and customer submission.

+ Ensure successful and documented proposal delivery.

+ Coordinate proposal clarification responses and Best and Final Offer (BAFO) submissions when required.

+ Maintain proposal libraries, reusable content repositories, templates, and graphics databases.

Essential Skills

+ 10+ years of relevant experience in project and proposal management life cycles and Government Procurement/Capture/Proposal Management.

+ Defense industry experience required.

+ Subject matter expertise in marketing or engineering or related discipline.

+ Master's degree in a related field or equivalent combination of education and experience.

+ Familiarity with formal project management methodologies such as PMI, Six Sigma, or CMMI.

+ Experience leading strategic captures and large-scale competitive proposal efforts.

+ Demonstrated history of successful proposal submissions and contract wins.

Additional

Skills & Qualifications

+ Project management best practices from sources such as Project Management Institute, Six Sigma, and the Capability Maturity Model.

+ Ability to perform effectively in a fast-paced, deadline-driven environment.

Work Environment

The position is based in Melbourne, FL, with on-site work required on Tuesday, Wednesday, and Thursday. The role follows a 9/80 schedule.

Job Type & Location

This is a Permanent position based out of Melbourne, FL.

Pay and Benefits

The pay range for this position is $160000.00 - $180000.00/yr.

Benefits Highlights:
Comprehensive medical, dental, and vision coverage; 401(k) with company match; HSA company contributions; paid parental leave; tuition reimbursement; student loan repayment assistance; flexible 9/80 schedule with every other Friday off; generous PTO and holidays; wellness programs; life and disability insurance; and ongoing career development opportunities. For Melbourne-area candidates, the 9/80 schedule, every-other-Friday off, 401(k) match, parental leave, and tuition reimbursement…