Administrative Assistant - Hoover Elementary School

Elementary School Administrative Assistant Salary $36,783.90 - $41,354.57 In accordance with the Melrose Public Schools Unit A Salary Schedule.

Qualifications:

* Any combination of training and/or experience which demonstrates ability to perform the duties as described, but not less than three years total

* Experience working at a school site is desirable

* Skilled in using technology, office software, and websites

* Excellent organizational skills, ability to work independently and maintain a high degree of confidentiality

* Successful completion of a criminal record (C.O.R.I.) check and fingerprint check.

* Completion of postsecondary business school or college preferred

* Such alternatives to the above qualifications as the Superintendent and/or his/her designee may find appropriate

Reports To:

Building Principal Job Goal:
To assure the smooth and efficient operation of the school office so that the maximum positive impact on the education of children can be realized. Work Year:
Ten months Salary/Benefits:
In accordance with Melrose Association of School Secretaries' contract Performance Responsibilities:
Recordkeeping/Database Management

* Responsible for implementing and maintaining all office and school recordkeeping systems

* Maintains a comprehensive student database

* Uses both computer and manual filing systems which allow for efficient collection, retention, and retrieval of information;

* Completes forms which include purchase orders, online supply orders, timesheets, evaluation forms, enrollment cards, rosters and other related forms;

* Creates and maintains student files

* Maintains records for teacher and school budgets, student body funds, attendance, and other related records as needed

Document Preparation

* Prepares, creates, and composes letters, reports, bulletins, and other documents for the school or instructional programs, using current technology

* Maintains and monitors school's website and social media accounts at the direction of the principal.

* Answers routine correspondence for the administrator

* Prepares documents from rough draft, notes, recordings, or oral instructions

* Prepares reports from confidential records

* Operates computer and standard office equipment

* May provide technical support to staff

Communication/Personnel Services

* Acts as liaison between the school site and the general public by conveying information concerning rules, regulations, policies, and laws

* Greets and directs visitors

* Addresses standard inquiries by letter, phone, e-mail, fax or personal contact

* Maintains internal communication system insuring instructional and support personnel are kept informed of needed information

* Coordinates the transfer of information between site/program and outside agencies and districts

* Interacts with and assists students when necessary

* Assists students and parents/guardians by explaining and enforcing school site requirements

* Communicates as necessary with supervisor

* Maintains confidentiality of records

* Receives training and administers minor first aid

Site / Program Support

* Ensures that appropriate calendars of activities are maintained for the school including parent conferences, Individualized Education Plan (IEP) meetings, school visitors, and other meetings

* Assists in the process of transitioning new students

* Generates daily substitute list

* May assist, when required, in arranging and scheduling substitute and temporary employees for the school

* Greets substitutes and assists with directions and questions

* Assists administrator and other staff in planning and preparing for staff meetings, in-services, conferences, and workshops

* Participate on Building Crisis Team

* Assists in the development of office procedures

* Ensures that appropriate security and safety policies and procedures are followed within the office and the building

* Orders supplies and equipment for school/program insuring adequate levels are maintained.

* Performs other related duties as assigned by Administration

Essential Functions of the Job:
Must possess the ability to:

* Operate standard office equipment

* Accurately prepare, create, edit, and design memos, reports, letters, and other…