Receptionist, Administrative​/Clerical

• Location 175 Pinelawn Rd,Melville, NY, 11747,United States
• Base Pay $45,000.00 - $60,000.00 / Year
• Job Category Administration

Join GPI and Be the Face of Our Long Island Office

GPI is seeking a friendly, professional, and highly organized Receptionist to join our Melville, NY office. As the first point of contact for visitors, clients, and employees, you will play a critical role in creating a positive, welcoming experience while supporting the day-to-day operations of a busy engineering office.

Do you value a company that puts employee satisfaction and belonging at the forefront of who they are? If so, GPI wants you! GPI is a multi-discipline engineering firm providing planning, design, and construction services for transportation infrastructure and building system projects throughout the United States for over 50 years. Ranked among the Top 100 Engineering Firms by Engineering News-Record, GPI is a forward-thinking, employee-focused organization committed to excellence and professional growth.

Responsibilities

• Greet and assist visitors, clients, and employees in a courteous and professional manner
• Answer and direct incoming phone calls and emails
• Manage the front desk and maintain a welcoming reception area
• Coordinate conference room scheduling and visitor check-ins
• Receive, sort, and distribute incoming mail and packages
• Assist with office supply inventory and ordering
• Provide administrative support to office leadership and staff
• Prepare correspondence, reports, and other business documents as needed
• Coordinate meetings, appointments, and office events
• Perform data entry, filing, scanning, and other clerical duties
• Support special projects and other administrative tasks as assigned

Qualifications

• 1–3 years of receptionist, administrative assistant, or customer service experience
• Excellent verbal and written communication skills
• Strong interpersonal skills with a customer-service mindset
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams)
• Strong organizational and multitasking abilities
• Ability to maintain confidentiality and professionalism at all times
• Detail-oriented with the ability to work independently and as part of a team

• Maintain a valid driver's license with a clean motor vehicle report (MVR) for final consideration
• Read, write, and understand plans and directions given in the English language
• Basic computer skills with the ability to create and edit Microsoft Word and Excel documents, create Outlook emails and utilize SharePoint and Microsoft Teams to communicate with other team members

GPI offers excellent benefits, including a 401(k) plan, ESOP, medical/dental/vision plans, paid time off, and more. GPI is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability, or protected veteran status. D/V

Notice To Third-Party Agencies

GPI does not accept unsolicited resumes from recruiters and/or agencies. Any staffing employment agency, person, or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of GPI and has the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person, or entity.

GPI will not pay a placement fee unless the agency or recruiter has a signed contract with GPI’s Corporate Human Resources department in advance of submitting a candidate for consideration. Staffing/employment agencies must submit applicants to the designated GPI recruiter to be eligible for a placement fee. Verbal and written approvals will not be considered a valid contract for service.

Work Authorization

In compliance with the Immigration Reform and Control Act of 1986, we will hire only U.S. citizens and aliens lawfully authorized to work in the United States (if the position is or will be one that is subject to U.S. law). Verification of employment eligibility will be required at the time of hire. Visa sponsorship is typically not available for entry-level positions.

GPI participates in E-Verify. Know your Right to Work.

Email Communications

Thank you for your interest in Greenman-Pedersen, Inc. (GPI). By applying, you may receive periodic email notifications about career opportunities. These communications are designed to keep you informed of new and exciting openings across our organization. You can opt out of these notifications at any time.