Executive Assistant to CEO of Real Estate Firm, Melville, NY

Executive/Personal Assistant

The CEO of a real estate management firm that has been in business for over 50 years is looking for an Executive/Personal Assistant. The current EA/PA has been in the role for 16 years and is retiring. The EA/PA works in conjunction with another Executive Assistant, who has been with the firm for 20 years. The role is 5 days in office.

The company has 465 employees.

About the Job:

Oversee financials: be the point of contact with the family office. Make sure transactions are completed and accurate (wires, credit lines, etc).

Pull financial data and create spreadsheets in Excel

Review financial reports

Keep track of bank accounts and make sure funds are where they should be and execute transfers

Approve invoices for the business – be in the workflow…

Hire and supervise vendors and contractors for repairs, building and renovations for the MD's 4 properties and manage bills in concert with FO

Assist the transition to upgrade systems and technology

Interface with family members of CEO.

About You:

Minimum of 7 years of experience supporting a C-level executive

BA/BS from a college or university a plus

Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)

Strong communication skills: written and verbal

Understand the importance of confidentiality and trust when supporting an MD

Dynamic and proactive comfortable in a fast-paced environment.

Polished, professional demeanor and the gravitas to interact with high-level executives

Outstanding communication skills

Salary, Benefits (80% of individual and family medical paid by employer), 401K w/ 25% match, PTO days

Hours:

8-4 or 8:30-4:30 (assumes no lunch time - schedule can be modified if lunch time is preferred. )