PL Logistics Billing & Office Administrator; AP/AR
Listed on 2026-09-17
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Administrative/Clerical
Office Administrator/ Coordinator, Bookkeeper/ Accounting Clerk -
Accounting
Accounts Receivable/ Collections, Office Administrator/ Coordinator, Bookkeeper/ Accounting Clerk
Job Description
Job Description
Job Title: Billing & Office Administrator (AP/AR)
Type: Full-time
Role Summary
We are looking for a detail oriented Billing & Office Administrator to handle monthly customer invoicing, accounts payable, accounts receivable, and day-to-day office administration at our Melville office. If you are strong in Quick Books and Excel, comfortable chasing down invoices and payments, and like variety in your day, we would like to hear from you.
What you will do
Prepare and send monthly customer invoices, including backup documentation
Enter vendor bills, track approvals, and support the weekly payment run
Monitor AR aging, send statements and reminders, and follow up on open balances
Allocate UPS/Fed Ex parcel charges to the right customers and resolve routine billing corrections
Set up new customers, collect required paperwork, and maintain organized files
General office administration and backup support to the accounting team
What we are looking for
2+ years in billing, AP/AR, bookkeeping, or office administration
Quick Books experience (required) strong Excel skills
Comfortable on the phone and by email with customers and vendors
Logistics, warehousing, or 3PL background a plus but not required
Associate's degree or equivalent experience
Company DescriptionIWG is a rapidly growing third-party logistics (3PL) provider serving some of the nation's largest retailers and eCommerce brands. With operations spanning retail distribution, eCommerce fulfillment, transportation, compliance management, and warehouse services, we pride ourselves on delivering exceptional service and operational excellence to our clients.
Company DescriptionIWG is a rapidly growing third-party logistics (3PL) provider serving some of the nation's largest retailers and eCommerce brands. With operations spanning retail distribution, eCommerce fulfillment, transportation, compliance management, and warehouse services, we pride ourselves on delivering exceptional service and operational excellence to our clients.
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