Administrative Assistant

Description We are looking for a detail-oriented Administrative Assistant to support daily office operations for a real estate property and facilities management team in Melville, New York. This contract-to-permanent position is ideal for someone who enjoys creating order, communicating effectively, and keeping administrative processes running smoothly. The role offers the opportunity to contribute across front-desk support, call handling, and document management while working in a fast-paced office environment.

Responsibilities:

- Manage day-to-day administrative tasks to keep office operations organized, efficient, and well supported.

- Receive and direct incoming phone calls courteously, ensuring messages and inquiries reach the appropriate contacts promptly.

- Welcome visitors and provide front-desk assistance that creates a positive and organized office experience.

- Enter, update, and maintain data accurately within company records, spreadsheets, and administrative files.

- Prepare, organize, and distribute documents, correspondence, and general office materials as needed.

- Coordinate schedules, appointments, and routine office communications to support team productivity.

- Maintain orderly filing systems and assist with recordkeeping to ensure information is easy to access and up to date. Requirements - Prior experience in an administrative, office support, or receptionist role.

- Ability to handle inbound calls courteously and communicate clearly with internal and external contacts.

- Strong data entry skills with a high level of accuracy and attention to detail.

- Proficiency with general office procedures, document handling, and administrative coordination.

- Comfortable managing multiple tasks in a fast-paced, detail-focused environment.

- Strong organizational skills and the ability to prioritize responsibilities effectively.

- Reliable computer skills, including familiarity with standard office software and email communication. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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