ICF Grants Specialist - FEMA - Hybrid; Long , NY

ICF’s Disaster Management Division seeks a full‑time Grants Administrator to support FEMA Public Assistance and Hazard Mitigation projects for utility infrastructure. The role is based in Melville, New York and requires a hybrid schedule of at least two days in‑office each week with the remainder remote within a two‑hour commute.

• Support day‑to‑day financial and grants management activities for federally funded programs.
• Assist with budget tracking, expenditure review, and financial reconciliation activities.
• Review supporting documentation for eligible and allowable costs in accordance with federal requirements.
• Assist with drawdown support and cash management, including reconciliation of expenditures to reported amounts.
• Help maintain audit‑ready financial files, including organization of invoices, support documents, and reconciliations.
• Assist with subrecipient and contractor invoice reviews under supervision of senior staff.
• Monitor project costs to ensure compliance with all laws, regulations, and policies pertaining to FEMA programs.
• Accurately and efficiently work with data entry and data management systems as required.
• Professionally interact with stakeholders and staff using excellent communication skills, understanding, and patience.
• Participate in internal quality control reviews and support responses to monitoring or audit inquiries.
• Collaborate with multidisciplinary teams including program, compliance, and data staff.
• Work in a fast‑paced, detail‑oriented, flexible environment.
• Perform other duties as directed by ICF.

• 2+ years of experience in grants management, financial management, or accounting within government or government consulting environments, preference given to FEMA grants or infrastructure/utility grants.
• 2+ years of experience with MS Office, including intermediate Excel skills (pivot tables, V‑Lookup, formulas).
• Willingness and ability to work a hybrid schedule, several days a week on‑site in Long Island, NY.

• Bachelor’s degree in Accounting, Finance, Business Administration, Public Administration, or a related field.
• Experience with electric utility and construction projects, capital projects.
• Experience supporting FEMA‑funded projects (Public Assistance, HMGP, Grants Admin‑Compliance).
• Experience supporting federally funded grant management projects.
• Federal contract experience and cost‑of‑service pricing experience.
• Coursework or experience in governmental or fund accounting.
• Foundational understanding of basic accounting principles.
• Experience reviewing invoices, cost documentation, or reimbursement requests.
• Exposure to audit support, monitoring, or compliance reviews.
• Familiarity with various grant management and financial systems used in grant programs.
• Experience consulting in fast‑paced, compliance‑driven environments.

• Excellent communication, writing, and presentation skills, with experience providing training on complex subjects to multiple audiences.
• Microsoft Office Suite professional experience; intermediate‑level MS Excel skills (e.g., VLOOKUP/XLOOKUP, conditional formatting, pivot tables/charts, formulas, sorting/filtering, and working with large datasets).
• Detail‑oriented and highly organized, maintaining well‑structured notes, documentation, and project files, with strong problem‑solving skills.
• Proactive, collaborative, team‑oriented approach; seeks input early and communicates risks/issues quickly.

ICF is an equal‑opportunity employer. For more information, please read our EEO policy. We will consider qualified applicants with arrest and conviction records. Reasonable accommodations are available for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs in all phases of the application and employment process.