AP Associate

A well-established organization is seeking an Accounts Payable Associate to join its finance team in a fast-paced, collaborative office environment. This role is responsible for supporting day-to-day accounts payable operations, including invoice processing, payment support, account research, and vendor communication.

The ideal candidate will bring strong attention to detail, a customer-service mindset, and the ability to work accurately within established deadlines and financial controls. This is an excellent opportunity for someone who enjoys structured financial processes and wants to contribute to a team-oriented accounting function.

• Review, process, and enter invoices, expense reports, and payment requests accurately and efficiently
• Communicate with vendors and internal departments to resolve invoice discrepancies, coding questions, and payment issues
• Maintain compliance with internal financial controls and accounts payable procedures
• Enter and maintain invoice and vendor information within the accounting system while ensuring confidentiality and accuracy
• Prepare and process financial adjustments, including credit memos, voids, and corrections
• Research account discrepancies and assist with issue resolution
• Support check processing, matching, mailing, and special handling requests
• Provide professional and timely customer service to both internal stakeholders and external vendors
• Assist with ongoing process improvement efforts related to accounts payable operations

• Working knowledge of accounts payable processes and financial controls
• Strong data entry and organizational skills with high attention to detail
  
  Ability to manage multiple priorities and meet recurring deadlines
• Effective verbal and written communication skills
• General understanding of 1099 documentation and compliance requirements
• Proficiency with Microsoft Excel and Microsoft Word
• Experience working within computerized accounting or financial systems
• Strong arithmetic and problem-solving abilities

• High school diploma or GED required
• Minimum of three years of clerical or administrative experience
• At least one year of direct accounts payable experience preferred
• Experience working in a high-volume processing environment is a plus