Accounts Payable Analyst

Since 1990, Cook Systems —a certified veteran‑owned IT consulting firm— has been helping businesses and professionals grow through innovation, integrity, and investment in people. We partner with Fortune 500 enterprises and high‑growth companies alike to deliver agile technology solutions, AI‑driven talent strategies, and our signature Fast Track program that develops the next generation of tech talent.

At Cook, you’ll find a culture that values excellence, creativity, and accountability. We believe in opportunity backed by trust—and in building careers that last.

The Accounts Payable Analyst is responsible for data entry of invoices into our accounts payable sub‑ledger. In addition to being directly responsible for the processing and analyzing of daily incoming invoices, the position includes preparing payment runs, managing the AP mailbox, calculating Sales & Use tax and assisting with special projects and additional duties as needed. Establishes and maintains strong relationships and communication with both our internal and external contacts.

Provides efficient, effective problem solving and resolution. Special projects and tasks will be required as needed such as monthly reconciliation of critical vendor’s accounts, conference calls with vendors regarding issues and weekly updates to management regarding AP status. Manages critical vendors with a high level of support and detail to ensure accounts are kept current.

• Knowledgeable of all aspects of accounts payable
• Responsible for setting up and maintaining vendor data in Oracle
• Responsible for updating Oracle vendor database to correspond to vendor database maintained by our e‑payable vendor, Comdata
• Communicates with vendors on outstanding issues and inquiries
• Works with the Accounts Payable peers to resolve outstanding items
• Ensures payments are processed correctly and within terms to meet discount terms
• Coordinates and initiates wire transfers and virtual card payments
• Reviews the A/P aging report, investigates, and resolves outstanding items
• Responsible for reporting 1099’s and W‑2G
• Avoid compliance‑related penalties and ensure payment policies are met
• Reviews purchase order and non‑purchase order invoices for appropriate approval, coding, documentation, etc. and entering the invoices into Oracle either by purchase order or non‑purchase order standards
• Reviews and addresses monthly vendor statements and receipt accruals for accuracy and resolve any outstanding discrepancies
• Engages in active problem solving and process improvement efforts
• Reviews coding of invoices for proper recording
• Establishes and maintains positive vendor relationships
• Collaborates with various departments to address and resolve accounts payable issues

• Strong research, analytical and problem‑solving skills
• Knowledgeable of all aspects of accounts payable
• Exceptional written and verbal communication skills
• Superior math skills and strong attention to detail
• Proven ability to interact with various departments across an organization
• Comprehend the sense of urgency regarding critical vendors and payments
• Strong sense of urgency with all work‑related tasks
• Ability to operate in a high‑energy, high‑intensity environment
• Self‑motivated and organized with good time management skills
• Ability to multi‑task with various projects
• PC literate with experience with Microsoft Outlook, Word, and Excel
• At least 5 years of experience in accounts payable
• Experience with Oracle Accounts Payables
• Strong MS Excel skills
• High school diploma or GED (General Education Diploma) equivalence

• Your Health, Your Way:
  Choose from two comprehensive medical plans through Blue Cross Blue Shield, with dental and vision coverage included. With access to one of the nation’s largest provider networks, you’ll have quality care wherever life takes you.
• Peace of Mind:
  Protect what matters most with life, critical illness, and accident insurance through Unum—because your family’s security matters.
• Flexibility for Life:
  Plan ahead and save with a Flexible Spending Account and Daycare FSA through Navia, helping you manage healthcare and dependent‑care expenses your way.
• Extra Protection When You Need It:
  Our Health Gap Insurance through Sun Life helps cover unexpected costs, so you’re never caught off guard.
• Your Future Starts Now:
  Build your future with our 401(k) plan through The Standard. You’re eligible after just six months—because long‑term success deserves a strong foundation.

Workplace Setting:
Hybrid

Job Type: Contract

Seniority Level: Mid‑Senior Level

Job Function:
Accounting