Office Manager - Bookkeeper Memphis, TN

Office Manager
- Bookkeeper

We are working with a well-known client who is looking for an organized and service-minded Office Manager
- Bookkeeper to support daily financial and administrative operations for a residential design and construction firm. This position is ideal for someone who can balance accounting duties with office coordination while maintaining a thoughtful and attentive experience for clients. The role offers the opportunity to work closely with leadership in a small, high-touch environment where accuracy, responsiveness, and adaptability are essential.

Responsibilities:

• Prepare customer invoices, record incoming and outgoing financial activity, and maintain accurate bookkeeping records across projects and office operations.
• Manage accounts payable by reviewing vendor bills, entering payment details, and keeping weekly invoice processing on schedule.
• Support accounts receivable functions by tracking outstanding balances, monitoring aging accounts, and helping keep collections organized.
• Process project-related agreements and update job costing records to ensure expenses are properly assigned and documented.
• Reconcile bank activity and financial records regularly to maintain clean and reliable accounting data.
• Use Quick Books and Excel extensively to organize information, build spreadsheets, and support day-to-day reporting needs.
• Serve as a key point of contact for office and client communication, responding effectively and helping resolve concerns with tact and care.
• Assist with a variety of operational and administrative tasks in a small team environment, shifting priorities effectively as business needs change.