AP Specialist Memphis, TN

AP Specialist

One of our rapidly expanding clients is looking for an AP Specialist to join their accounting team in Memphis, Tennessee. This position plays an important role in maintaining accurate payables records, supporting timely vendor payments, and helping ensure month-end activities are completed efficiently. The ideal candidate brings strong attention to detail, solid accounting knowledge, and the ability to work collaboratively across departments while managing priorities independently.

Responsibilities:

• Enter and review incoming supplier invoices each day, assigning expenses to the appropriate general ledger accounts with accuracy.

• Collect vendor billing documents from online portals, record them in the accounting system, and maintain organized electronic files on the shared network.

• Reconcile vendor statements regularly to identify discrepancies, resolve outstanding items, and keep accounts current.

• Contribute to month-end close activities by completing assigned payables tasks within established deadlines.

• Prepare weekly payment support and assist with processing disbursements to suppliers in a timely manner.

• Coordinate new vendor setup by following onboarding procedures and ensuring required documentation is complete.

• Support annual 1099 reporting by gathering records and assisting with preparation activities.

• Review vendor agreements, help strengthen expense policy documentation, and recommend practical process improvements.

• Provide support for audits, respond to accounting inquiries, and assist the Accounting Manager with additional departmental needs.