Invoicing Coordinator

Mallory Alexander International Logistics , a global third-party logistics (3PL) provider, is seeking a Logistics Professional to join our growing team.

In this role, you will be responsible for ensuring the accurate and timely processing of customer and vendor invoices while supporting day-to-day billing and financial operations. You will work closely with internal departments and clients to resolve billing discrepancies, maintain accurate financial records, and ensure compliance with company policies and procedures.

• Generate accurate and timely customer invoices utilizing billing systems.
• Audit invoice data and apply customer-specific coding and billing requirements prior to submission.
• Review, classify, and code vendor and utility invoices to ensure accurate processing and payment.
• Apply a high level of attention to detail when reviewing invoices, coding transactions, validating supporting documentation, and ensuring billing accuracy.
• Conduct thorough audits of billing data to identify and correct discrepancies before invoice submission.
• Research, investigate, and resolve billing discrepancies, disputes, and payment-related issues.
• Communicate with customers regarding invoice status, corrections, supporting documentation, and billing inquiries.
• Maintain and update invoicing databases, records, and documentation to ensure data accuracy and compliance.
• Analyze financial and billing data to identify variances.
• Collaborate with Operations, Finance, Accounting, and other departments to validate and reconcile billing information.
• Maintain reports, dashboards, and tracking tools to support business objectives.
• Generate daily, weekly, and monthly billing reports and monitor key performance indicators.
• Provide data-driven recommendations to improve billing accuracy, workflow efficiency, and financial performance.
• Ensure compliance with company policies, customer requirements, and applicable financial controls.
• Support month-end and year-end accounting activities as needed.

• Experience in billing, invoicing, accounts receivable, finance, or a related accounting function.
• Desirable bachelor's degree in Accounting, Finance, Economics, Business Administration, or a related field.
• Advanced proficiency in Microsoft Excel, including Pivot Tables, VLOOKUP/XLOOKUP and IF statements.
• Strong analytical mindset with exceptional attention to detail and accuracy.
• Ability to perform repetitive tasks while maintaining a high level of precision, consistency, and productivity.
• Demonstrated ability to identify data discrepancies, investigate root causes, and implement corrective actions.
• Excellent organizational and time-management skills with the ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Ability to work independently while collaborating effectively within a team environment.
• Proven problem-solving skills and a commitment to continuous improvement.
• Commitment to maintaining data integrity and quality in financial reporting and invoicing processes.

• Experience with ERP, accounting, or billing software systems.
• Knowledge of accounts receivable processes and invoice auditing practices.
• Familiarity with customer‑specific billing requirements and compliance standards.

• Attention to Detail
• Accuracy and Data Integrity
• Critical Thinking
• Problem Solving
• Process Improvement
• Organization and Prioritization
• Time Management
• Customer Focus
• Communication
• Accountability

• Invoice accuracy and timeliness
• Reduction in billing errors and disputes
• Compliance with customer and company billing requirements
• Timely resolution of invoice-related issues
• Quality and accuracy of financial reporting and…