Executive Assistant

Overview

The Executive Assistant will provide high-level administrative support to the VP of Operations. This role is also responsible for translation from Chinese to English for all verbal and written communications to and from the VP.

• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, review and prepare financial reports, and other documents for VP of Operations.
• Arranges travel and accommodations for executives.
• Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
• Understands and analyzes what is being said or written, and effectively and accurately translates the message, intent, and nuances being communicated.
• Reproduces statements or questions in the desired output language.
• Provides simultaneous interpretation (SI) or consecutive interpretation (CI) depending on the desired outcome.
• Protects the confidentiality of information and adheres to any related ethical or professional codes.
• Other duties as assigned.

• Bachelor’s degree preferred in Business, Finance, or related fields.
• Fluent verbal and written communication in English and Chinese.
• Excellent listening skills and auditory recall to remember spoken words and to accurately reproduce them in the desired language.
• Proficient in Microsoft Office Suite or related software.
• Ability to appropriately understand and respond to culturally sensitive situations, perspectives, and phrases.
• Must have a financial background, specifically 2 years of experience in Cost Accounting.