Executive Assistant and Event Coordinator

Executive Assistant and Event Coordinator

Job Location: US-TN-Memphis

Company: Meridian Life Science, Inc.

Department: General Administrative

Openings: 1

Meridian Bioscience is a fully integrated life science company that develops, manufactures, markets and distributes a broad range of innovative diagnostic products. We are dedicated to developing and delivering better solutions that give answers with speed, accuracy and simplicity that are redefining the possibilities of life from discovery to diagnosis. We are looking for talented and passionate individuals that help drive our vision.

Our innovative culture will allow interested candidates to discover and create, through collaboration, cutting edge solutions to tough problems.

The Executive Assistant will provide high-level administrative and operational support to senior leadership, ensuring seamless coordination of priorities and activities across the organization. The position will require exceptional organizational skills, sound judgment, and the ability to operate with discretion while managing a wide range of high-stakes responsibilities in a fast-moving environment. In addition to executive support, this role will coordinate corporate events from planning through execution, managing every detail with precision and professionalism.

The Executive Assistant will collaborate closely with cross-functional teams to deliver engaging events that align with Meridian's brand values and mission. The ideal candidate will be proactive, detail-oriented, and committed to creating an exceptional experience for both leadership and the organization.

• Serve as a strategic administrative partner to senior leadership, anticipating needs and proactively resolving issues.
• Manage complex calendars, meeting logistics, and high-volume domestic/international travel.
• Coordinate confidential communications and act as a liaison between executives and internal/external stakeholders.
• Prepare professional presentations, reports, and briefing materials.
• Support budgeting, expense reporting, invoice processing, and vendor management.
• Implement and refine administrative workflows, tools, and processes to improve team effectiveness.
• Oversee inbox prioritization, gatekeeping, message drafting, and followup management as needed.

• Lead endtoend planning and execution of corporate meetings, conferences, and special events, including annual planning, budgeting, project coordination, deadline tracking, agenda preparation, and postevent evaluation.
• Manage all logistics for domestic and international events, including coordination with exhibit houses and external vendors, registration, travel, lodging, shipping, setup, catering, and onsite schedules.
• Serve as the primary liaison to marketing, sales, product teams, and executive stakeholders to ensure cohesive event strategy and messaging.
• Maintain booth assets and marketing materials, coordinate updates and replacements as needed, and support branding efforts to ensure consistency across event materials, presentations, signage, and promotional items.

• Performs additional administrative or project-based tasks as needed to support departmental and organizational priorities.
• Physical requirements include sedentary work for extended periods, along with the ability to lift or transport materials up to 25 lbs., stand or walk for extended durations during events, and occasionally adjust hours during key event periods, if needed.

• High School Diploma or equivalent with at least 7+ years of progressive experience in executive administrative support, including event management experience.
• Demonstrated ownership of large-scale meetings, conferences, or corporate events.
• Experience supporting VP- or C-suite-level executives.
• Strong executive presence, discretion, and professional communication skills.
• Proven ability to manage complex projects independently and simultaneously.
• Experience with budgeting, vendor management, and…