Administrative Specialist: Office of Legal Services

Job Description

Join Us in Advancing the Mission of St. Jude

e Children's Research Hospital, every team member plays a vital role in our mission: finding cures and saving children. The Office of Legal Services is seeking a dedicated Administrative Specialist who shares our commitment to excellence, compassion, and collaboration.

In this role, you will provide essential administrative support to help ensure our department operates efficiently and effectively-because behind every breakthrough, there's a team working together with purpose. Reporting to the Lead Legal Analyst, you'll manage a variety of tasks with precision and confidentiality, supporting the legal team as they safeguard the hospital's integrity and mission.

We're looking for someone who brings:

• Attention to detail and strong organizational skills.
• Outstanding communication abilities.
• Proficiency with Microsoft Office and related technologies.
• A positive, solutions-oriented mindset and eagerness to learn.
• Someone who demonstrates poise and professionalism in all interactions.

This is more than an administrative position- it's an opportunity to contribute to life‑saving work in a collaborative, fast‑paced environment. If you're ready to make a difference and uphold the values that define St. Jude, we invite you to join our team.

• Administrative tasks like scheduling meetings, event planning, coordinating travel, document formatting and editing, tracking and maintaining vendor contracts, coordination with other teams, etc.
• Ability to manage complex calendars for senior staff and legal leadership in both onsite and remote environments, including scheduling high‑priority meetings, resolving conflicts proactively, and coordinating with internal and external stakeholders.
• Prepare and manage reports related to budget, expenses, etc., seeking guidance as needed.
• Manage telephone calls/voicemails and communicate messages as needed.
• Act as a point of contact for routine administrative tasks like ordering office supplies, etc.
• Support in the recruitment process by coordinating itineraries and travel for departmental visitors or new recruits.
• Assisting in drafting Standard Operating Procedures (SOPs) related to administrative tasks.
• Perform other duties as assigned to meet the goals and objectives of the department and institution.
• Coordinate and execute events of varying sizes, from internal team meetings to large organizational gatherings, ensuring all logistics, vendor coordination, and communication are handled seamlessly.

• High School Diploma/GED required.
• Bachelor's Degree preferred.

• Minimum Experience:
  
  2+ years experience in administration or related field.
• Experience Exception:
  Bachelor's degree and no experience.
• Some experience with office technologies, including Microsoft Office (Word/Excel/PowerPoint etc.).
• Proven experience providing executive‑level calendar management support in onsite and remote environments.
• Demonstrated experience coordinating and executing events, managing logistics, vendors, and communications.

In recognition of certain U.S. state and municipal pay transparency laws, St. Jude is including a reasonable estimate of the compensation range for this role. This is an estimate offered in good faith and a specific salary offer takes into account factors that are considered in making compensation decisions including but not limited to skill sets, experience and training, licensure and certifications, and other business and organizational needs.

It is not typical for an individual to be hired at or near the top of the salary range and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current salary range is $21.00 - $35.50 per hour for the role of Administrative Specialist:
Office of Legal Services.

St. Jude is an Equal Opportunity Employer

St. Jude Children's Research Hospital does not accept unsolicited assistance from search firms for employment opportunities. Please do not call or email. All resumes submitted by search firms to any employee or other representative e via email, the internet or in any form and/or method without a valid written search agreement in place and approved by HR will result in no fee being paid in the event the candidate is hired by St.

Jude.