Administrative Services Assistant

Work Activities

State of Tennessee Job Information

Opening Date/Time: 02/24/2026 12:00 AM Central Time

Closing Date/Time: 03/09/2026 11:59 PM Central Time

Salary (Monthly): $4,057.00

Salary (Annually): $48,684.00

Job Type: Full-Time

City, State

Location:

Nashville, TN

Department:
Environment and Conservation

Location of Position(s) to be Filled:
Department of Environment & Conservation, Water Resources Division, Davidson County

Education and Experience: Graduation from an accredited college or university with a bachelor's degree AND experience equivalent to three years of increasingly responsible full-time professional staff administrative experience.

Substitution of Experience for

Education:

Qualifying full-time increasingly responsible sub professional, paraprofessional, or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.

Substitution of Education for

Experience:

Additional graduate coursework in public administration, business administration, or other acceptable field may be substituted for the required experience, on a year-for-year basis, to a maximum of two years.

Alternative: Two years of increasingly responsible professional administrative services experience with the State of Tennessee.

Necessary Special

Qualifications:

• Complete a criminal history disclosure form in a manner approved by the appointing authority.
• Agree to release all records involving their criminal history to the appointing authority.
• Supply a fingerprint sample prescribed by the TBI based criminal history records check.
• Submit to a review of their status on the Department of Health’s vulnerable persons registry.

Under general supervision, the incumbent is responsible for professional staff administrative work of considerable difficulty in support of line operations and performs related work as required. Incumbents in this class function at the advanced working level and may supervise professional and sub professional staff in accomplishing administrative services and related departmental functions. This class differs from that of Admin Services Assistant 2 in that incumbents of the latter function at the working level and perform work of lesser scope and complexity.

This class differs from that of Admin Services Assistant 4 in that incumbents of the latter function at the lead level and may supervise.

• Perform a variety of general staff administrative duties to support program operations.
• Assist in developing policies and procedures for implementing new or modifying existing administrative services programs and activities.
• Oversee a program function of significant scope and impact. Supervise the preparation and maintenance of a variety of pertinent records and reports.
• Serve as liaison between the agency and the general public, persons in other state departments and divisions, officials, and entities outside the organization to explain matters of procedure and regulation.
• Prepare and review operating budgets to determine agency needs. Conduct grant administration and monitoring to ensure compliance with grant requirements.
• Perform human resources administration in one or more of the following areas: employee relations, EEO, recruitment, employee development, and training. May act as the Administrative Services Officer or the Assistant Administrative Services Officer based on the complexity of the administrative services operation and the size of the agency.
• May supervise staff, write job plans, and conduct performance evaluations. Make recommendations on staff employment, retention, promotion, demotion, and other human resources actions.
• Conduct research in one or more of the following areas to obtain relevant information: fiscal, economic, non-technical legal, legislative, and publications.

• Communicates Effectively
• Manages Complexity
• Manages Conflict
• Cultivates Innovation
• Motivates Others Decision Quality

• Administrative and Management
• Economics and Accounting
• Law and Government
• Personnel and Human Resources
• Customer and Personal Service

• Active Learning and Listening
• Critical Thinking
• Management of Financial…