Office Manager

• Administrative support
• Executive scheduling
• Data entry
• Document control
• Office inventory management
• Customer service
• Communication skills
• Interpersonal skills
• Time management
• Organizational skills
• MS Office
• Problem-solving
• Attention to detail
• Confidentiality
• Event coordination
• Expense tracking

Office Manager performs a variety of administrative and clerical tasks. Duties include providing support to managers and employees, assisting with daily office needs and managing the company’s general administrative activities.

• Manage executives' schedules, appointments, and travel arrangements, ensuring effective time management and optimal use of resources.
• Act as a point of contact between executives and internal/external stakeholders, professionally representing the company and the executive team.
• Provide administrative support to the team and department.
• Perform data‑entry, documentation, printing and filing duties.
• Maintain a proper and user‑friendly filing and document control system for recording and tracking of all documents.
• Perform research duties as and when required by the team.
• Assist on any tasks as required.
• Support office staff in daily admin roles.
• Welcome and sign in visitors.
• Receive and distribute mail; receive Fed Ex & UPS packages.
• Submit office maintenance requests to building maintenance.
• Forward answering service calls to the appropriate team member.
• Keep team member phone list up to date.
• Set up for monthly office lunches.
• Scan and send all legal notices to the legal team.
• Answer calls, transfer calls, and take messages.
• Order and track office inventory.
• Prepare and edit correspondence, reports, presentations, and other documents for executives, ensuring accuracy and timeliness.
• Organize and maintain executive files and records, both physical and electronic, in accordance with company policies and procedures.
• Coordinate and plan meetings, conferences, and other events, including arranging venues, preparing materials, and managing attendee lists.
• Attend meetings with or on behalf of executives, taking notes and providing follow‑up support as needed.
• Manage and track expenses and reimbursements for executives, ensuring timely and accurate submission and adherence to company policies.
• Assist with special projects, research, and other tasks as assigned by executives.

• Minimum 2 years relevant experience in a similar role.
• Customer service driven with good written and verbal communication and interpersonal skills.
• Proactive, take initiative and well organized.
• Able to work well under pressure.
• Attention to detail.
• Ability to multi‑task and work independently as well as in a team.
• Proficiency in MS Office applications (Excel, Word, etc.) is a must.
• Strong organizational and time management skills, with the ability to multitask, prioritize tasks, and meet deadlines.
• High level of discretion and confidentiality, with the ability to handle sensitive information professionally and responsibly.
• Detail‑oriented and proactive, with a strong sense of initiative and problem‑solving abilities.
• Excellent interpersonal skills, with the ability to work collaboratively in a team environment and establish rapport with diverse individuals.
• Ability to adapt to changing priorities and work effectively under pressure.
• Willingness to take on additional responsibilities and learn new skills as needed.