Collateral Clerk II

Position Summary

The Bank Collateral Clerk is responsible for processing, tracking, and maintaining vehicle title documents related to indirect auto loans and auto secured direct loans. They will also file Deeds of Trust for property secured loans, as well as UCC’s for business assets or other collateral documented within the loan approval. This role ensures compliance with state regulations and protects the bank’s lien position.

• Process incoming vehicle titles for loans financed with the bank.
• Submit filings of Deeds of Trust to the appropriate county offices.
• Submit filings of UCC’s.
• Verify accuracy of titles, lien recordings, and supporting documentation.
• Submit and track title paperwork with state DMV agencies.
• Ensure liens are properly perfected.
• Maintain accurate electronic and physical title records.
• Resolve title discrepancies, missing documents, and registration issues.
• Communicate with dealerships, customers, insurance companies, and DMV offices.
• Monitor aging reports and follow up on outstanding titles.
• Ensure compliance with bank policies, state laws, and federal regulations.
• Assist with audits and reporting requirements.

• High school diploma or GED required.
• Knowledge of vehicle titling procedures and lien perfection processes.
• Strong attention to detail and organizational skills.
• Proficiency with Microsoft Office and loan processing systems.
• Ability to manage multiple tasks and deadlines.
• Strong written and verbal communication skills.

• Experience with automotive lending or indirect lending.
• Previous title clerk, DMV, banking, or automotive finance experience preferred.
• Familiarity with state DMV systems and electronic title processing.
• Data entry accuracy and record-keeping skills.
• Problem‑solving and customer service abilities.