Development and Operations Coordinator

Development Support (70%)

• Maintain and update donor records in the CRM, ensuring accuracy, timeliness, and data integrity.
• Plan and manage fundraisers from inception to completion, source and cultivate new donors, and support Just City’s overall revenue goals.
• Assist in the management of sponsorship fulfillment, donation acquisition, follow‑up and stewardship for all donors and sponsors.
• Support donor stewardship activities, including preparing acknowledgment letters, tracking touchpoints, and assisting with donor communications.
• Assist with pulling reports, tracking event data, and maintaining organized records to support planning and decision‑making.
• Assist with grant tracking, deadlines, and document organization.
• Provide logistical and administrative support for fundraising events, campaigns, and donor engagement activities.
• Help prepare materials for Board meetings, development reports, and committee meetings.
• Conduct basic prospect research and maintain organized development files and systems.
• Stay current on trends and best practices in the fundraising and development profession.

• Serve as the primary point of contact for office coordination, including supplies, mail, equipment, and general office needs.
• Support vendor relations by coordinating service requests, tracking contracts, and assisting with vendor payments.
• Assist with onboarding and offboarding tasks, including preparing materials, coordinating schedules, and supporting internal communications.
• Help maintain internal systems, templates, and documentation that support workflow clarity and operational effectiveness.
• Coordinate building maintenance, office equipment, purchasing and space planning.
• Support staff engagement activities, internal events, and training logistics.
• Assist in scheduling, onboarding, training, and maintaining employee records.
• Schedule and prepare team, After Action Reviews, budget, goal‑setting and other meetings as needed in partnership with the Executive Director’s administrative assistant.

• Maintain organized digital and physical filing systems that support both development and internal operations.
• Support cross‑departmental communication by preparing agendas, taking notes, and tracking follow‑up tasks.
• Ensure the office environment is welcoming, functional, and aligned with Just City’s culture and values.
• Communicate effectively with Just City team members to support smooth execution of meetings, events, and daily operations.
• Identify issues, elevate appropriately, and support problem resolution in a timely and professional manner.
• Provide general administrative support to leadership as needed.

• Handle confidential and sensitive information with discretion.
• Support Just City programs as needed, contributing to events, outreach, and cross‑departmental initiatives to ensure the organization delivers high‑quality, mission‑aligned services to the community.
• Demonstrate and uphold Just City’s core values by practicing the organization’s behavior‑based competencies in daily work, interactions, and decision‑making, ensuring that integrity, accountability, action, and people‑first service guide how we show up for each other and the community.

• You have extensive experience with project management and both small‑and‑large‑scale event planning.
• You are organized, reliable, and able to manage multiple priorities with clarity, calm and with minimal oversight.
• You bring strong administrative and coordination skills, with an eye for detail and accuracy.
• You communicate clearly and professionally with staff, donors, vendors, and partners.
• You enjoy supporting others and contributing to a positive, efficient workplace.
• You must thrive in a fast‑paced environment.
• You excel at managing multiple priorities with keen attention to detail and professionalism.
• You are comfortable learning new systems and improving existing processes.
• You are committed to equity, justice, and community‑centered work.
• You thrive in a collaborative, mission‑driven environment and bring a low‑ego, solutions‑oriented approach.
• You recognize and embrace the…