Administrative Associate -COM Admissions

Administrative Associate 3-COM Admissions

Memphis, TN, United States

Market Range: 06

JOB SUMMARY/

ESSENTIAL JOB FUNCTIONS:

The Administrative Associate 3 provides direct, high-level support to the Assistant Dean for Admissions while exercising substantial independence and discretion in managing day-to-day and long-term admissions operations. This position is a key role within the Office of Admissions, responsible for overseeing complex financial, admissions, communications, and event processes that are critical to the recruitment, selection, and matriculation of medical students. This position acts as the primary operational liaison between the Assistant Dean, the Office of Admissions, current and prospective students, faculty, campus partners, and external stakeholders.

• Assists in the review and monitoring of the Office of Admissions expenditures; prepares financial documentation and reports to support planning and decision-making by the Assistant Dean.
• Identifies and resolves discrepancies in coordination with the central finance office.
• Provides end-to-end operational support for admissions application processing and applicant communications, in support of the Office of Admission.
• Coordinates with human resources to recruit, onboard, and manage temporary staff and federal work‑study students, including supervision, scheduling, and preparation of timesheets for Assistant Dean approval.
• Creates, maintains, and audits applicant files and records; supports the Assistant Dean in granting deadline extensions and determining admissions eligibility.
• Serves as the primary procurement employee for the admissions office, managing the procurement card, purchasing, receiving, inventory, and vendor relationships.
• Manages recruitment travel logistics and materials for admissions outreach activities; oversees the planning and execution of major admissions events.
• Leads the design, content coordination, and ongoing maintenance of the College of Medicine Admissions website.
• Coordinates admissions social media activities
• Performs other duties as assigned.

MINIMUM REQUIREMENTS:

EDUCATION:

High School Diploma or GED. (Bachelor’s preferred). (TRANSCRIPT REQUIRED)

EXPERIENCE:

Four (4) years of office experience, preferably in higher education; OR Associate’s Degree and two (2) years of office experience, preferably in higher education.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Ability to work effectively with prospective and current students, faculty, and the public.
• Knowledge of Microsoft Office programs.
• Strong organizational and customer service skills.
• Ability to maintain confidentiality.
• Demonstrated understanding of the need for a commitment and dedication to professional ethics.

WORK SCHEDULE:

This position may occasionally be required to work weekends and evenings.

• Job Identification 7850
• Job Category Administrative
• Posting Date 04/23/2026, 07:55 PM
• Job Schedule Full time
• Locations 910 Madison Avenue, Memphis, TN, 38163, US

EEO/AA STATEMENT / NON-DISCRIMINATION STATEMENT

The University of Tennessee is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA institution in the provision of its education and employment programs and services. All qualified applicants will receive equal consideration for employment without regard to, and will not be discriminated against on the basis of, race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or covered veteran status.

Inquiries and charges of violation of Title VI (race, color, national origin), Title IX (sex), Section 504 (disability), ADA (disability), ADEA (age), sexual orientation, or veteran status should be directed to the EEO. Requests for accommodation of a disability should be directed to the ADA Coordinator at the EEO office.